Info Source

Introduction to Info Source
Background
Responsibilities
Institutional Programs and Activities
- Institution-Specific Content
- Internal Services
Classes of Personal Information
Manuals
Additional Information

Introduction to Info Source

Info Source describes the programs and activities, and the information holdings related to programs and activities, of government institutions subject to the Access to Information Act to facilitate the right of access. It also provides individuals, including current and former employees of the Government of Canada, with relevant information to access personal information about themselves held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.

An index of institutions that are subject to the Access to Information Act and the Privacy Act is available centrally.

The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.

Background

The Department of Housing, Infrastructure and Communities (commonly referred to as Housing, Infrastructure and Communities Canada (HICC)) was initially established in 2002 as Infrastructure Canada to ensure Canadians benefit from world-class public infrastructure from coast to coast to coast. On June 20, 2024, with the passing of Bill C-59, Infrastructure Canada (INFC) became the Department of Housing, Infrastructure and Communities enacting its enabling legislation, the Department of Housing, Infrastructure and Communities Act. The Act establishes a Minister of Infrastructure and Communities and a Minister of Housing, both supported by the Department and a single deputy minister.

This legislation sets out the powers, duties, and functions of both Ministers and provides a framework for the activities to be undertaken by the department, notably managing government programs, distributing funding, convening partners, conducting research, collecting and publishing data, and establishing and remunerating advisory committees or councils. The enabling instruments are listed in the Infrastructure Canada's 2023-24 Departmental Plan in the organizational profile.

If no Minister of Housing is appointed, the Minister of Infrastructure and Communities is authorized to exercise the powers and perform the duties and functions of the Minister of Housing under the departmental legislation. The Department currently reports to Parliament through the Minister of Housing, Infrastructure and Communities.

Responsibilities

Housing, Infrastructure and Communities Canada’s mandate and program responsibilities are posted on its publicly available website.

As a funding organization, Housing, Infrastructure and Communities Canada’s major policies are those of the Treasury Board Secretariat.

Institutional Programs and Activities

Institution-Specific Content

Public Infrastructure, Communities, Affordable Housing and Homelessness Policy

Housing, Infrastructure and Communities Canada (HICC) sets policies for both public infrastructure and approaches for the development of affordable housing, address homelessness that target the needs of Canadians and stakeholders (public/private partners) while considering finite resources. Policies are set through strategies, plans, consideration of alternative financing models and funding programs, and eligibility requirements among other tools and their outcomes are monitored to inform future decision making. Policy solutions determine how the federal government supports public infrastructure development, bridges, public transit, clean water and wastewater, disaster mitigation, and approaches to address homelessness, among other areas, which have impacts on the quality of life of Canadians.

Public Infrastructure and Communities Policy

Public Infrastructure and Communities Policy provides decision-makers with timely policy recommendations for infrastructure and community issues.

Public Infrastructure and Communities Policy

Note: This class of records was previously called Infrastructure Policy.

Description: Records relate to the identification and assessment of broad infrastructure issues, priorities, strategic investments and needs for potential federal action. Records relate to the development of policy proposals, advice and recommendations pertaining to public infrastructure, monitoring and support of the federal/provincial issues and discussion, and coordination with federal stakeholders. Records also relate to research, independently and in conjunction with partners, which contributes to federal policy development.

Document Types: Correspondence, memoranda of understanding, briefing notes, memoranda, contracts, studies, Cabinet documents, Treasury Board submissions, press releases, presentations, key messages, speeches, newsletters, meeting agendas and minutes, policies and guidelines, agreements, publications, question period notes, decks.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC PRB 010

Supporting Climate Resilient Infrastructure Initiative

Description: Records relate to the delivery of initiatives needed to better inform infrastructure investment decisions in the context of a rapidly changing climate. This includes records related to climate resilience requirements across new infrastructure funding programs, the open access climate toolkit, support services, climate-informed guidance, standards, and codes, identifying key climate risks to infrastructure assets and determining locally appropriate climate solutions to make communities more resilient to climate change.

Document Types: Backgrounders, briefing notes, Cabinet documents, contracts, correspondence, decks and presentations, guidelines, invoices, issues notes, key messages, lessons learned reports, memoranda, memoranda of understanding, meeting agenda and minutes, news releases, plans, policies, press releases, publications, question period cards, records of decision, reports, scenario notes, speaking notes, terms of reference, Treasury Board submissions.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC PRB 030

Alternative Financing Policy

Alternative Financing Policy provides stakeholders with timely policy recommendations supporting alternative financing of infrastructure.

Alternative Financing Policy

Description: Records relate to alternative financing policy (e.g. capital markets, Public–Private Partnership (P3)) used to not only provide national and international leadership on best practices but also focus on the economic rationale for, and results and outcomes of major investments in alignment with, broader federal government objectives.

Document Types: Agreements, analytical reports, application forms, audit reports, backgrounders, briefing notes, business cases, Cabinet documents, corporate plans, correspondence, Crown corporation annual reports, presentations, evaluation reports, guidelines, issues notes, key messages, legal advice, lessons learned reports, letters, media analyses, media lines, memoranda, memoranda of understanding, meeting agendas and minutes, ministerial correspondence, ministerial recommendations, monitoring reports, newsletters, news releases, one-pagers, orders-in-council, placemats, plans, policies, presentations, procedures and guidelines, project and reporting data, project listing for communications, project reports, project reviews and evaluations, project risk analyses, projects submissions, project summaries, publications, questions and answers, question period cards, records of decision, records of discussion, reports, scenario notes, scenario notes for meetings and meeting summaries, social media postings, speaking notes, speeches, spreadsheets, statements, statistical analyses, strategies and progress reports, studies, surveys, templates, terms of reference, Treasury Board submissions.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC IPI 010

Major Bridges Policy

Major Bridges Policy provides stakeholders with timely policy recommendations supporting infrastructure project delivery.

Samuel De Champlain Bridge Corridor Project – Policy

Description: Records relate to the planning, procurement and management of a Public Private Partnership (P3) agreement for the construction of the Samuel De Champlain Bridge Corridor Project and the integration of the Réseau express métropolitain (REM) project within the Bridge’s central corridor.

Document Types: Accountability, agreement management records, agreements, analytical reports, annual expenditure reports, application forms, audit reports, backgrounders, briefing notes, business cases, Cabinet documents, capital plans and/or expenditure reports, contracts and scopes of work, corporate plans, correspondence, Crown corporation annual reports, presentations, delegations of authority, engineering and survey drawings, environmental assessments and reports, evaluation reports, financial claims and payments, financial management reports, funding agreements, funding proposals, guidelines, Indigenous consultations, invoices, issues notes, key messages, lease agreements, legal advice, lessons learned reports, licensing agreements, media analyses, media lines, memoranda, memoranda of understanding, meeting agendas and minutes, ministerial correspondence, ministerial recommendations, monitoring reports, news releases, orders in council, payment documentation, payment requisitions and payments, photographs, plans, policies, presentations, procedures and guidelines, program control frameworks, project and reporting data, project listing for communications, project reports, project reviews and evaluations, project risk analyses, projects submissions, project summaries, project vignettes, proposal submissions from communities and not-for-profit, publications, questions and answers, question period cards, receipts and vouchers, records of decision, records of discussion, reports, result based management and accountability framework, risk and audit frameworks, risk assessments, scenario notes, scenario notes for meetings and meeting summaries, social media postings, sound recordings, speaking notes, species at risk incident reports, speeches, statements, statistical analyses, strategies and progress reports, studies, surveys, templates, terms of reference, transfer payment/administrative agreements, Treasury Board submissions, videos.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC IPI 020

Gordie Howe International Bridge Project – Policy

Description: Records relate to the design of the Gordie Howe International Bridge Project and the creation of the Windsor‑Detroit Bridge Authority (WDBA). This includes records related to the transfer of funds to WDBA and other federal departments. It also includes records submitted by WDBA, local or regional governments, Walpole Island First Nation, public sector bodies, as well as private companies sub-contracted to work on the project. Records include project summaries, technical and financial proposals that describe potential models of public–private partnership, project components, its cost and revenue estimates, as well as expected economic and social benefits of the project. Records submitted by WDBA include reporting requirements as stipulated in the Financial Administration Act (e.g., corporate plans, annual reports, access to information reports, privacy reports). This includes records related to briefings and consultations with various groups or in relation to meetings. It includes documents related to property acquisition in Canada and Michigan, First Nations consultations, and requirements relating to the Bridge to Strengthen Trade Act. Additionally, it includes reviews of various reports, environmental assessment contracts and contract management records.

Document Types: Accountability, agreement management records, agreements, agreements of purchase and sale, analytical reports, annual expenditure reports, audit reports, backgrounders, briefing notes, business cases, Cabinet documents, capital plans and/or expenditure reports, contracts and scopes of work, corporate plans, correspondence, Crown corporation annual reports, presentations, delegations of authority, engineering and survey drawings, environmental assessments and reports, evaluation reports, financial claims and payments, financial management reports, funding agreements, guidelines, Indigenous consultations, invoices, issues notes, key messages, lease agreements, legal advice, lessons learned reports, licensing agreements, media analyses, media lines, memoranda, memoranda of understanding, meeting agendas and minutes, ministerial correspondence, ministerial recommendations, monitoring reports, news releases, orders-in-council, payment documentation, payment requisitions and payments, photographs, plans, policies, presentations, project reports, project reviews, project risk analyses, questions and answers, question period cards, records of decision, records of discussion, reports, result-based management and accountability framework, risk and audit frameworks, risk assessments, scenario notes, scenario notes for meetings and meeting summaries, social media postings, speaking notes, species at risk incident reports, speeches, statements, statistical analyses, strategies and progress reports, studies, terms of reference, Treasury Board submissions.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC IPI 030

Homelessness Policy

Homelessness Policy provides decision-makers with timely policy recommendations for homelessness issues.

Homelessness Policy

Description: Records relate to supporting the prevention and reduction of homelessness; homelessness service providers and improving program operations; data on homelessness at the community, regional and national levels; program development; program implementation at the community-level; partnering committees; and services and tools for service providers and funding recipients.

Document Types: Agreements, analytical reports, backgrounders, briefing notes, Cabinet documents, contracts and scopes of work, correspondence, presentations, funding proposals, Indigenous consultations, issues notes, key messages, lessons learned reports, media lines, memoranda, meeting agenda and minutes, ministerial recommendations, newsletters, plans, policies, news releases, procedures and guidelines, project and reporting data, project listing for communications, project reports, project reviews, project risk analyses, projects submissions, project summaries, publications, questions and answers, question period cards, parliamentary questions, records of decision, records of discussion, reports, scenario notes for meetings and meeting summaries, sound recordings, speaking notes, speeches, statements, statistical analyses, strategies and progress reports, studies, surveys, templates and terms of reference.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC CPPB 010

Public Infrastructure, Communities, and Homelessness Investments

Housing, Infrastructure and Communities Canada uses a range of funding mechanisms to maximize value-for-money in direct (leveraging infrastructure investments) government investment in infrastructure and to address affordable housing and homelessness.

Allocation-based programs offer stable funding for projects that balance both national priorities with local needs of Provinces and Territories;
Direct-funding programs award funding to projects that are selected through an application process; and,
Alternative financing arrangements identify projects that are delivered in partnership with either private sector or non-government organizations and Housing, Infrastructure and Communities Canada or Crown Corporations under the Minister of Housing, Infrastructure and Communities.

Public Infrastructure and Communities Investment

Public Infrastructure and Communities Investment recommends projects related to public infrastructure and communities to which funds can be committed.

Public Infrastructure and Communities Investments

Description: Records relate to investment opportunities across a range of funding mechanisms including allocation-based programs, direct-funding programs and alternative financing which aim to maximize value-for-money as the federal government directs investment into infrastructure.

Document Types: Terms and conditions, business cases, Cabinet documents, correspondence, briefing notes, issues notes, decks, Treasury Board submissions, records of decision, records of discussion, meeting agendas and minutes, audit reports, memoranda, plans, procedures and guidelines, delegations of authority, contribution agreements, project reviews, project risk analyses, environmental assessments and reports, monitoring reports, program control frameworks, invoices, statements, receipts and vouchers, financial management reports, financial claims and payments, payment requisitions, legal advice, question period cards, media analyses, media lines, news releases.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC CIP 010

Alternative Financing Investment

Alternative Financing Investment develops and influences alternative financing approaches.

Alternative Financing Investment

Description: Records relate to attracting and leveraging private sector and institutional investment to new infrastructure projects that are in the public interest.

Document Types: Agreements, analytical reports, application forms, audit reports, backgrounders, briefing notes, business cases, Cabinet documents, corporate plans, correspondence, Crown corporation annual reports, presentations, evaluation reports, funding agreements, funding proposals, grant and contribution agreements, guidelines, issues notes, key messages, legal advice, lessons learned reports, letters, media analyses, media lines, memoranda, memoranda of understanding, meeting agendas and minutes, ministerial correspondence, ministerial recommendations, monitoring reports, newsletters, news releases, one-pagers, orders-in-council, payment documentation, payment requisitions and payments, photographs, placemats, plans, policies, presentations, news releases, procedures and guidelines, project and reporting data, project listing for communications, project reports, project reviews and evaluations, project risk analyses, projects submissions, project summaries, publications, questions and answers, question period cards, records of decision, records of discussion, reports, scenario notes, scenario notes for meetings and meeting summaries, social media postings, speaking notes, speeches, spreadsheets, statements, statistical analyses, strategies and progress reports, studies, surveys, templates, terms of reference, transfer payment/administrative agreements, Treasury Board submissions.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC IPI 040

Major Bridges and Projects Investment

Funding for Major Bridges and Projects Investment is disbursed as per the Project Agreements.

Samuel De Champlain Bridge Corridor Project – Investment

Note: This class of records was previously called the New Champlain Bridge Corridor Project.

Description: Records relate to consultations and the design and implementation of the Samuel De Champlain Bridge Corridor Project. Records include information on the transfer of funds to the Private Partner and other federal departments, records submitted by the Private Partner and provincial, local or regional governments, public sector bodies, First Nations, and other not‑for‑profit organizations and private sector companies, as well as federal–provincial discussions on the project. This includes records related to proposals, evaluations and plans for the Samuel De Champlain Bridge Corridor Project. Records include project summaries, technical and financial proposals that describe potential engineering of the projects, its cost and revenue estimates, expected results and benefits. Records relate to consultations with various private groups, municipal and provincial governments, advisory groups and other concerned organizations. Records also relate to property acquisition and First Nations consultations, reviews of various reports, environmental assessment contracts, and contract management.

Document Types: Correspondence, briefing notes, presentations, Cabinet documents, Treasury Board submissions, records of decision, meeting agendas and minutes, memoranda, plans, procedures and guidelines, delegation of authority, funding proposals, project reviews, environmental assessments and reports, monitoring reports, proposals submitted through the Request for Proposals (RFPs), financial management reports, financial claims and payments, legal advice, questions and answers, media analyses, media lines, news releases.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC IPI 050

Gordie Howe International Bridge Project – Investment

Note: This class of records was previously called the Gordie Howe International Bridge Project.

Description: Records relate to the design of the Gordie Howe International Bridge Project and the creation of the Windsor‑Detroit Bridge Authority (WDBA). This includes records related to the transfer of funds to the WDBA and other federal departments. It also includes records submitted by WDBA, local or regional governments, Walpole Island First Nation, public sector bodies, as well as private companies sub-contracted to work on the project. Records also include project summaries, early technical and financial proposals that describe potential models of public–private partnership, project components, its cost and revenue estimates, as well as expected economic and social benefits of the project. Records submitted by WDBA include information contained within proposals submitted through the Request for Proposals (RFPs), expected results from the project and reporting requirements as stipulated in the Financial Administration Act (e.g. corporate plans, annual reports, access to information reports, privacy reports). As well, it includes records related to briefings and consultations or meetings with various groups, property acquisition in Canada and Michigan, First Nations consultations, requirements relating to the Bridge to Strengthen Trade Act, reviews of various reports, environmental assessment contracts, and contract management records.

Document Types: Correspondence, briefing notes, presentations, Cabinet documents, Treasury Board submissions, records of decision, ministerial correspondence, meeting agendas and minutes, memoranda, funding proposals, business cases, studies, environmental assessments and reports, plans (e.g. environmental, species at risk, fisheries, navigation), species at risk incident reports, Indigenous consultations, contracts and scopes of work, engineering and survey drawings, agreements of purchase and sale, lease agreements, licensing agreements, corporate plans, Crown corporation annual reports, orders-in-council, ministerial recommendations, financial management reports, financial claims and payments, legal advice, questions and answers, media analyses, media lines, news releases.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC IPI 060

Homelessness Investment

Funding for Homelessness Investment is disbursed as per agreements.

Reaching Home Investment

Description: Records relate to agreements entered into as part of federal homelessness initiatives and programming.

Document Types: Agreement management records, agreements, annual expenditure reports, application forms, briefing notes, Cabinet documents, contracts and scopes of work, contribution agreements and amendments, contribution agreement management records, presentations, financial claims and payments, funding agreements, funding proposals, grant and contribution agreements, guidelines, invoices, memoranda of understanding, payment documentation, payment requisitions and payments, procedures and guidelines, records of decision, statistical analyses, activity reports, financial reports, records of contact and conversation, and templates.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC CPPB 020

Public Infrastructure and Communities Investment, Stewardship and Delivery

Housing, Infrastructure and Communities Canada oversees programs and projects as well as major bridges, Crown Corporations and alternative financing arrangements. While Crown Corporations operate at arm’s length, the Department plays a secretariat role in supporting them. Across all programming, numerous monitoring activities are used to oversee projects and ensure they are delivered as expected for Canadians.

Allocation-Based and Direct Funding Stewardship

To ensure stewardship of Allocation-based and direct-funding programs.

Canada Community-Building Fund

Description: Records relate to the design and implementation of the Canada Community-Building Fund (formerly known as the Federal Gas Tax Fund) and its transfers of funding for use by municipalities to support municipal infrastructure. As this fund is not application-based, details of individual projects are not submitted to the Department before projects are undertaken. Records include those related to the transfer of funding to provinces, territories or other co-signatories to agreements. Records also include information about management committee meetings, annual expenditures, the location, investment category, amount and identity of all sources of funding, nature and expected outcomes of investment, and reporting on outcomes of funding by province or territory.

Document Types: Correspondence, briefing notes, presentations, Cabinet documents, Treasury Board submissions, funding agreements and amendments, records of decision, meeting agendas and minutes, memoranda, reports, plans, procedures and guidelines, delegations of authority, transfer payment/administrative agreements, annual expenditure reports, audit statements, financial management reports, payment requisitions and payments, legal advice, questions and answers, project listings for communications, media analyses, media lines, news releases, program control frameworks, risk assessments, speaking notes, statistical analyses, terms of reference, media lines.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC CIP 020

Canada Healthy Communities Initiative

Description: Records relate to design, approval and implementation of the Initiative. Specifically, they relate to the development and approval of funding authorities; the design and implementation of the funding program; the development, negotiation, approval and monitoring of contribution agreements; and establishing and convening contribution agreement oversight committees.

Document Types: Agreement management records, analytical reports, annual expenditure reports, application forms, audit reports, backgrounders, briefing notes, business cases, contribution agreements, contribution agreement management records, correspondence, presentations, evaluation reports, financial claims and payments, funding agreements, applications for funding, guidelines, issues notes, key messages, legal advice, lessons learned reports, media analyses, media lines, meeting agendas and minutes, ministerial correspondence, ministerial recommendations, monitoring reports, newsletters, news releases, payment documentation, payment requisitions, payment requests and payments, photographs, plans, policies, presentations, press releases, procedures and guidelines, management control frameworks, project and reporting data, project listing for communications, project reports, project report reviews and assessments, proposal risk analyses, project summaries, application reviews, application submissions, application summaries, application submissions from communities and not-for-profit organizations, publications, questions and answers, records of decision, reports, risk assessments, scenario notes for meetings and meeting summaries, social media postings, speaking notes, statements, policy analyses, progress reports, templates, terms of reference, Treasury Board submissions, videos.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC CPPB 050

Disaster Mitigation and Adaptation Fund

Description: Records relate to the design, approval and implementation of the Fund. Specifically, they relate to the development, negotiation, approval and amendment of funding agreements, and establishing and convening funding agreement oversight committees. Records also relate to project submissions, assessments, recommendations, approvals and funding. Records contain information on project requirements, conditions and progress, including recipient audits, program evaluations, final reconciliation of payments and release of funding holdbacks. Records may also include briefings and consultations with various private groups, municipal and provincial governments, Indigenous organizations and communities, federal departments, not-for-profit organizations, advisory groups and other concerned organizations.

Document Types: Correspondence, briefing notes, presentations, Cabinet documents, Treasury Board submissions, records of decision, terms of reference, meeting agendas and minutes, plans, procedures and guidelines, templates, delegation of authority, contribution agreements and amendments, project submissions, project reviews, risk assessments, environmental assessments and reports, monitoring reports, financial management reports, payment documentation, project and reporting data, legal advice, questions and answers, media analyses, media lines, news releases, audit reports, evaluation reports, application forms, contracts and scopes of work, financial claims and payments, guidelines, Indigenous consultations, memoranda of understanding, ministerial correspondence, ministerial recommendations, program control frameworks, question period cards, risk and audit frameworks, social media postings, speaking notes, speeches.

Disclosure Summaries: No third-party disclosure has occurred.

Format: Geospatial locations identification and mapping.

Record Number: HICC CIP 040

HICC Grants and Contributions Personal Information Bank

Green and Inclusive Community Buildings

Description: Records relate to the design, approval and implementation of the program. Specifically, they relate to the development, negotiation, approval and amendment of funding agreements, as well as establishing and convening funding agreement monitoring committees. Records also relate to project submissions, assessments, recommendations, approvals and funding. Records contain information on project requirements, conditions and progress, including recipient audits, program evaluations, final reconciliation of payments and release of funding holdbacks. Records may also include briefings and consultations with various private groups, municipal and provincial governments, Indigenous organizations and communities, federal departments, not-for-profit organizations, advisory groups and other concerned organizations.

Document Types: Correspondence, briefing notes, presentations, Cabinet documents, Treasury Board submissions, records of decision, terms of reference, meeting agendas and minutes, plans, procedures and guidelines, templates, delegation of authority, funding agreements and amendments, project submissions, project reviews, risk assessments, environmental assessments and reports, monitoring reports, financial management reports, payment documentation, financial management reports, project and reporting data, legal advice, questions and answers, media analyses, media lines, news releases, audit reports, evaluation reports, application forms, contracts and scopes of work, financial claims and payments, guidelines, Indigenous consultations, memoranda of understanding, ministerial correspondence, ministerial recommendations, press releases, program control frameworks, question period cards, risk and audit frameworks, social media postings, speaking notes, speeches.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC CIP 050

HICC Grants and Contributions Personal Information Bank

Investing in Canada Infrastructure Program

Note: The program is set to close in 2033-34.

Description: Records relate to the design and implementation of the Investing in Canada Infrastructure Program, including four original funding streams (Public Transit; Green Infrastructure; Community, Culture and Recreation Infrastructure; Rural and Northern Communities Infrastructure, including Arctic Energy Fund), as well as the newer, time-limited COVID‑19 Resilience stream. This includes development, negotiation, approval and amendment of Integrated Bilateral Agreements, and establishment and convening of Oversight Committees meetings. Records include administrative expense business cases, Provincial/Territorial Infrastructure Plans, project submissions and assessments, and funding recommendations and announcements. Records also relate to monitoring project requirements, payment conditions, progress reports, payments, recipient audits, program evaluations, and final reconciliation of payments and release of funds. Records may include briefings and consultations with various federal departments, provincial/territorial/municipal governments, not-for-profit and for‑profit organizations, Indigenous organizations, advisory groups and other stakeholders.

Document Types: Cabinet documents, Treasury Board submissions, terms and conditions, Integrated Bilateral Agreements and amendments, plans, program policies, guidelines, procedures, templates, delegation of authority, business cases, project submissions, project reviews and approvals, risk assessments, environmental assessments, duty-to-consult determinations, reports, terms of reference, meeting agendas and records of decision/minutes, briefing notes, presentations, correspondence, monitoring reports, financial management reports, payment documentation, project and reporting data, statistical reports, legal advice, questions and answers, media analyses, audit reports, evaluation reports, backgrounders, media lines, news releases, audit reports, evaluation reports and training materials.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC CIP 060

HICC Grants and Contributions Personal Information Bank

Municipal Asset Management Program

Note: This class of records was previously called the Asset Management Fund.

Description: Records relate to the design, approval and implementation of the Program. Specifically, the development and approval of funding authorities; the design and implementation of the funding program; the development, negotiation, approval and monitoring of contribution agreements; and establishing and convening program oversight committees.

Document Types: Correspondence, briefing notes, presentations, Cabinet documents, Treasury Board submissions, records of decision, meeting agendas, contribution agreements, project reports, financial reports, financial claims and payments, legal advice, questions and answers, media analyses, media lines, news releases.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC CPPB 060

Natural Infrastructure Fund

Description: Records relate to the design, approval and implementation of the Fund. Specifically, they relate to the development, negotiation, approval and amendment of funding agreements, and establishing and convening funding agreement monitoring committees. Records also relate to project submissions, assessments, recommendations, approvals and funding. Records contain information on project requirements, conditions and progress, including recipient audits, program evaluations, final reconciliation of payments and release of funding holdbacks. Records may also include briefings and consultations with various private groups, municipal and provincial governments, Indigenous organizations and communities, federal departments, not-for-profit organizations, advisory groups and other concerned organizations.

Document Types: Correspondence, briefing notes, presentations, Cabinet documents, Treasury Board submissions, records of decision, terms of reference, meeting agendas and minutes, plans, procedures and guidelines, templates, delegations of authority, funding agreements and amendments, project submissions, project reviews, risk assessments, environmental assessments and reports, monitoring reports, financial management reports, payment documentation, project and reporting data, legal advice, questions and answers, media analyses, media lines, news releases, audit reports, evaluation reports, application forms, contracts and scopes of work, financial claims and payments, guidelines, Indigenous consultations, memoranda of understanding, ministerial correspondence, ministerial recommendations, program control frameworks, question period cards, risk and audit frameworks, social media postings, speaking notes, speeches.

Disclosure Summaries: No third-party disclosure has occurred.

Format: Geospatial locations identification and mapping.

Record Number: HICC CIP 090

HICC Grants and Contributions Personal Information Bank

Permanent Public Transit Program

Description: Records relate to the design and implementation of the Permanent Public Transit Program and its transfer of funding. The program includes three direct-application funds: Zero Emission Transit Fund, Active Transportation Fund, and Rural Transit Solutions Fund. Funding is also being made available to accelerate future major projects and supporting the expansion of large urban transit systems that many Canadians depend on every day. These funds are in place to support economic, environmental and social benefits through grants and contribution funding of public transit systems and active transportation networks. Records include business cases along with funding requests, project submissions, assessments, funding recommendations, and announcements. Records relate to monitoring project requirements, conditions, progress, payments, including recipient audits, program evaluations, and final reconciliation of payments and release of funds. Records may include briefings and consultations with various private groups, municipal and provincial governments, federal departments, advisory groups and other concerned organizations.

Document Types: Planning application forms, capital application forms, applicant guides, standard responses, correspondence, briefing notes, presentations, Cabinet documents, Treasury Board submissions, records of decision, terms of reference, meeting agendas, meeting minutes, process flow diagram, Terms and Conditions, standard procedures, guidelines, documentation related to Indigenous consultations, operational templates, grant agreements, contribution agreements and amendments, contribution agreement management records, business cases, project submissions, issue briefs, notes to file, project reviews and evaluations, progress reports, risk assessments, risk and audit frameworks, environmental assessments, management control frameworks, site visit reports, financial management reports, financial claims, payment documentation, legal advice, statement of work, memorandum of understanding, questions and answers, ministerial correspondence, ministerial recommendations, news releases, reports, summaries, scenario notes, procurement tracker, legislation tracker, milestone tracker, media tracker, audit reports, environmental and parliamentary petitions dashboards, performance measurement framework, question period cards.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC CIP 100

HICC Grants and Contributions Personal Information Bank

Research and Knowledge Initiative

Description: Records relate to the design, implementation and monitoring of the Research and Knowledge Initiative, the solicitation and assessment of project proposals, as well as funding agreements and documents relating to financial claims and payments.

Document Types: Correspondence, briefing notes, memoranda, presentations, Treasury Board submissions, records of decision, meeting agendas and minutes, calls for application documents, application assessment and recommendation documents, contribution agreements, agreement management committee terms of reference, records of decision, funding proposals, studies, financial claims and payments, claims related invoices and backup documentation, audited financial statements, legal advice, questions and answers, external communications documents, web content, videos, news releases, communications strategies, question period cards, audit reports, progress reports, final reports, project summaries, policies, procedures, guidelines, delegation of authority, contracts, translation requests, and workplans.

Disclosure Summaries: No third-party disclosure has occurred.

Format: The program holds video recordings from presentations delivered by recipients to HICC staff of project findings (consent is obtained prior to making recordings).

Record Number: HICC PRB 020

Research and Knowledge Initiative Personal Information Bank

Smart Cities Challenge

Description: Records relate to the operations of the Smart Cities Challenge, which funds communities, and the Community Support Program, which funds not-for-profit organizations including the design, approval and implementation of the Program. Specifically, the development and approval of funding authorities; the design and implementation of the funding program; the development, negotiation, approval and monitoring of contribution agreements; and establishing and convening contribution agreement oversight committees. Records may also include issue notes, briefings and consultations with various stakeholders, federal departments, and other concerned organizations.

Document Types: Correspondence, briefing notes, presentations, Cabinet documents, Treasury Board submissions, records of decision, meeting agendas, applicant guides, contribution agreements, applicant proposals, proposal assessments, project reports, financial reports, financial claims and payments, legal advice, questions and answers, media analyses, media lines, news releases.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC CPPB 070

Historical Programs

Some of the historical programs are still active but are no longer accepting project applications. Other historical programs, listed below, have closed – meaning that there is no project activity and no contributions/transfers that remain to be made – but records continue to be retained by Housing, Infrastructure and Communities Canada.

Border Infrastructure Fund

Note: Transport Canada is the federal delivery partner for this program. The program is set to close in 2023-24.

Description: Records relate to investments in physical infrastructure, intelligent transportation systems (ITS) infrastructure, and improved analytical capacity at the largest surface border crossings between Canada and the United States, as well as several other crossing points in Canada. Records include proposals, evaluations and plans for projects such as improvements to core National Highway System routes impacted by international trade volumes, inter-modal connectors and facilities, international bridges and tunnels, rail/road grade separations and ITS. Records may include briefings and consultations with various private groups, municipal and provincial governments, advisory groups and other concerned organizations.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC CIP 120

Building Canada Fund – Communities and Large Urban Centres Components

Note: Records related to the implementation of the Fund may also be found with federal delivery partners: Innovation, Science and Economic Development Canada; Western Economic Diversification; Canada Economic Development for Quebec Regions; and the Atlantic Canada Opportunities Agency. The program is set to close in 2027-28.

Description: Records relate to proposals for projects in short-sea shipping, short-line railways, local and regional airports, connectivity and broadband, tourism, wastewater infrastructure, public transit, green energy, solid waste management, drinking water, disaster mitigation, brownfield redevelopment, roads and bridges, sports infrastructure for community use, amateur training, events and culture. Records also include umbrella agreements between Canada and the provinces/territories for funding municipalities’ projects, applications for funding with project descriptions, business case, project costing, ongoing operation and maintenance, engineering, technology, project management and governance. Records relate to project review, advice and selection, eligible and ineligible costs, disposal of assets, environmental management, audit and evaluation, performance management, risk management, financial claims and payments, and communications management. Records also relate to the federal–provincial/territorial oversight committees that administer the funding.

Document Types: Terms and conditions, business cases, Cabinet documents, correspondence, briefing notes, issues notes, decks, Treasury Board submissions, records of decision, records of discussion, meeting agendas and minutes, audit reports, memoranda of understanding plans, procedures and guidelines, delegations of authority, contribution agreements, project reviews, project risk analyses, environmental assessments and reports, monitoring reports, program control frameworks, invoices, statements, receipts and vouchers, financial management reports, financial claims and payments, payment requisitions, legal advice, question period cards, media analyses, media lines, news releases.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC CIP 130

Building Canada Fund – Major Infrastructure Component

Note: Records related to the implementation of transportation projects may also be found with Transport Canada. The program is set to close in 2027-28.

Description: Records relate to federal, provincial or territorial negotiations on major projects with national and regional strategic importance. Project categories include core national highway system routes, drinking water, wastewater, public transit and green energy, solid waste management, short-line rail and short-sea shipping, broadband, tourism and regional and local airports, disaster mitigation infrastructure, culture, sports infrastructure for community use, amateur training, events, local roads and bridges, and brownfield redevelopment. Records relate to proposals, evaluations and plans for approved projects, assessments of basic eligibility, financial and legal requirements, benefits, risk mitigation and minimum federal requirements, as well as advice relating to the possible funding of proposed projects under the component.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC CIP 140

Building Canada Fund – Research and Planning Component

Note: This program closed in 2017-18.

Description: Records relate to the development of long-term plans, joint knowledge and research projects, feasibility studies and municipal-capacity building endeavors in support of projects under the Communities Component, Large Urban Communities Component and Major Infrastructure Component under the Building Canada Fund in Quebec.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC CIP 150

Canada Strategic Infrastructure Fund

Note: Records related to this fund may also be found with federal delivery partners: Transport Canada; Indigenous Services Canada; Innovation, Science and Economic Development Canada; Western Economic Diversification; Canada Economic Development for Quebec Regions; and the Atlantic Canada Opportunities Agency. The program is set to close in 2025-26.

Description: Records relate to federal–provincial/territorial negotiation on major projects with national and regional strategic importance in the categories of highways and railways, local transportation (including public transit), tourism or urban development, water and sewage, and broadband. These include records related to proposals, evaluations and plans for announced projects, reviews of business cases, advice relating to the possible funding of proposed projects under the fund, environmental assessments, contribution agreements, and contribution agreement management records.

Document Types: Terms and conditions, business cases, Cabinet documents, correspondence, briefing notes, issues notes, decks, Treasury Board submissions, records of decision, records of discussion, meeting agendas and minutes, audit reports, memoranda of understanding plans, procedures and guidelines, delegations of authority, contribution agreements, project reviews, project risk analyses, environmental assessments and reports, monitoring reports, program control frameworks, invoices, statements, receipts and vouchers, financial management reports, financial claims and payments, payment requisitions, legal advice, question period cards, media analyses, media lines, news releases.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC CIP 160

Clean Water and Wastewater Fund

Note: The program is set to close in 2026-27.

Description: Records relate to the design and implementation of the Fund and include negotiation, approval and amendment of contribution agreements, as well as proposed, approved, modified, cancelled and withdrawn projects that support the rehabilitation of water treatment and distribution infrastructure, wastewater and storm water treatment systems, and collection and conveyance infrastructure. Records may also encompass initiatives that improve asset management, system optimization, and planning for future upgrades to water and wastewater systems. In addition, records may include briefings and consultations with various private groups, municipal and provincial governments, advisory groups and other concerned organizations.

Document Types: Terms and conditions, business cases, Cabinet documents, correspondence, briefing notes, issues notes, decks, Treasury Board submissions, records of decision, records of discussion, meeting agendas and minutes, audit reports, memoranda, plans, procedures and guidelines, delegations of authority, contribution agreements and amendments, project reviews, project risk analyses, environmental assessments and reports, monitoring reports, program control frameworks, invoices, statements, receipts and vouchers, financial management reports, financial claims and payments, payment requisitions, legal advice, question period cards, media analyses, media lines, news releases.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC CIP 170

Green Infrastructure Fund

Note: The program is set to close in 2029-30.

Description: Records relate to the design and implementation of the Fund, which promotes cleaner air, reduced greenhouse gas emissions, and cleaner water. This includes negotiation, approval and amendment of contribution agreements, as well as information on project proposals submitted by provinces, territories, local or regional governments, public sector bodies, eligible not-for‑profit organizations and private sector companies, as well as federal–provincial/territorial discussions on large-scale infrastructure projects. Project categories include wastewater infrastructure, green energy generation infrastructure, green energy transmission infrastructure, solid waste infrastructure, and carbon transmission and storage infrastructure. Records include information on announced projects, project summaries, proposals that describe potential projects and their components, cost estimates, expected results and benefits, reviews of proposed projects under the Fund, and contribution agreement management.

Document Types: Terms and conditions, business cases, studies, Cabinet documents, budget proposals, correspondence, briefing notes, issues notes, scenario notes, decks, Treasury Board submissions, records of decision, records of discussion, meeting agendas and minutes, audit and program evaluation reports, memoranda of understanding plans, procedures and guidelines, delegations of authority, contribution agreements and amendments, project reviews, project risk analyses, environmental assessments and duty to consult determinations and reports, monitoring reports (progress and final reports), site visit reports, project and reporting data, program control and risk frameworks, invoices, statements, receipts, financial management reports, financial claims and payments documents, payment requisitions, engineer certificates of work/milestone completion and declarations of substantial completion, legal advice, question period cards, media analyses, media lines, news releases, speeches.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC CIP 180

Infrastructure Stimulus Fund

Note: The program closed in 2011-12.

Description: Records relate to the implementation and monitoring of the Infrastructure Stimulus Fund, which provided a short-term boost to the Canadian economy during a period of global recession. Records also relate to the implementation and monitoring of projects. Project categories include water, wastewater, transit, roads, culture, parks and trails, and community services.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC CIP 190

Inuvik to Tuktoyaktuk Highway Fund

Note: The program closed in 2021-22.

Description: Records relate to funding to construct a 137-kilometer all-season road between Inuvik and Tuktoyaktuk, as well as new embankment construction and related structures with final surface topping and additional work to return the land to its original state. This includes records related to proposals, evaluations and plans for projects such as routes, connectors and facilities, grade separations and transportation systems. Records also relate to briefings and consultations with various private groups, municipal and provincial governments, advisory groups and other concerned organizations.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC CIP 200

Municipalities for Climate Innovation Program

Note: This class of records was previously called the Capacity Building for Climate Change Challenges. This program closed in 2021-22.

Description: Records relate to the design and implementation of the program and to funding provided to the Federation of Canadian Municipalities to help communities innovate and develop asset management approaches that respond to the impacts of climate change, and to report on project progress and outcome-based performance measures.

Document Types: Correspondence, briefing notes, presentations, Cabinet documents, Treasury Board submissions, records of decision, meeting agendas contribution agreements, funding proposals, financial reports, project reports, financial claims and payments, legal advice, questions and answers, media analyses, media lines, news releases.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC CPPB 080

Municipal-Rural Infrastructure Fund

Note: The program closed in 2014-15.

Description: Records relate to the implementation and monitoring of the Municipal-Rural Infrastructure Fund, which provided funding for smaller-scale municipal infrastructure projects such as water and wastewater treatment, and cultural and recreation projects, mainly for smaller and First Nations communities. Records related to this fund may also be found with federal delivery partners: Innovation, Science and Economic Development Canada; Western Economic Diversification Canada; Canada Economic Development for Quebec Regions; and the Atlantic Canada Opportunities Agency. Records also relate to the implementation and monitoring of projects.

Document Types: Terms and conditions, business cases, Cabinet documents, correspondence, briefing notes, issues notes, decks, Treasury Board submissions, records of decision, records of discussion, meeting agendas and minutes, audit reports, memoranda of understanding plans, procedures and guidelines, delegations of authority, contribution agreements, project reviews, project risk analyses, environmental assessments and reports, monitoring reports, program control frameworks, invoices, statements, receipts and vouchers, financial management reports, financial claims and payments, payment requisitions, legal advice, question period cards, media analyses, media lines, news releases.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC CIP 210

National Recreational Trails Program

Note: The program closed in 2015-16.

Description: Records relate to the implementation and monitoring of the National Recreational Trails Program, which contributed funding to the National Trails Coalition to improve recreational trails across Canada. The federal government’s contribution was matched by the Coalition and its partners and helped build and renew multi-purpose trails for walking, running, cross-country skiing, biking, all-terrain-vehicles and snowmobiles.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC CIP 220

New Building Canada Fund – National Infrastructure Component

Note: The program is set to close in 2030-31.

Description: Records include project proposals submitted by provinces, territories, local or regional governments, public sector bodies, eligible not-for‑profit organizations and private sector companies, as well as federal–provincial/territorial discussions on large-scale infrastructure projects in the categories of highways and major roads, public transit, rail infrastructure, local and regional airports, port infrastructure, intelligent transportation systems, and disaster mitigation infrastructure.

Document types: Terms and conditions, business cases, Cabinet documents, correspondence, briefing notes, issues notes, decks, Treasury Board submissions, records of decision, records of discussion, meeting agendas and minutes, audit reports, memoranda, plans, procedures and guidelines, delegations of authority, contribution agreements, project reviews, project risk analyses, environmental assessments and reports, monitoring reports, program control frameworks, invoices, statements, receipts and vouchers, financial management reports, financial claims and payments, payment requisitions, legal advice, question period cards, media analyses, media lines, news releases.

Disclosure Summaries: No third-party disclosure has occurred.

Record number: HICC CIP 230

New Building Canada Fund – Provincial–Territorial Infrastructure Component – National and Regional Projects

Note: This program is set to close in 2032-33.

Description: Records relate to federal–provincial/territorial negotiations on major projects with national and regional strategic importance in the categories of highways and major roads, public transit, connectivity and broadband, drinking water, wastewater, solid waste management, green energy, innovation, brownfield redevelopment, disaster mitigation infrastructure, local and regional airports, short-line rail, short-sea shipping and northern infrastructure. (Northern infrastructure applies to Yukon, Nunavut and Northwest Territories only.)

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC CIP 240

New Building Canada Fund – Provincial–Territorial Infrastructure Component – Small Communities Fund

Note: This program is set to close in 2029-30.

Description: Records relate to proposals for projects in the categories of public transit, drinking water, wastewater, solid waste management, green energy, innovation, connectivity and broadband, brownfield redevelopment, disaster mitigation infrastructure, local and regional airports, short-line rail, short-sea shipping, highways and major roads and northern infrastructure. (Northern infrastructure applies to Yukon, Nunavut and Northwest Territories only.)

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC CIP 250

Provincial–Territorial Base Funding Program

Note: The program closed in 2021-22.

Description: Records relate to the design and implementation of the Provincial–Territorial Infrastructure Base Fund. Project categories include water, wastewater, public transit, highways, green energy, disaster mitigation, solid waste management, brownfield redevelopment, culture, sports, broadband, local roads, short-line rail, short-sea shipping, regional and local airports, and tourism. This fund is not application-based, and details of individual initiatives are not submitted to the Department. Records encompass capital plan submissions from provinces and territories, including a summary of individual infrastructure initiatives, the eligible category of investment for each, the total eligible cost of each initiative, an aggregate cost-sharing breakdown of the entire capital plan submission, and annual expenditure reports and audit reports from provinces and territories. Records may also include advice related to the funding of proposed annual capital submissions.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC CIP 260

Public Transit Infrastructure Fund

Note: The program is set to close in 2025-26.

Description: Records relate to the design and implementation of the Fund and include the negotiation, approval and amendment of contribution agreements, as well as proposed, approved, modified, cancelled and withdrawn projects that support the: rehabilitation of public transit systems; planning of future system improvements and expansions; enhanced asset management; and system optimization and modernization. Records may also encompass evaluations and plans for projects such as routes, connectors and facilities, grade separations and transportation systems. In addition, records may include briefings and consultations with various private groups, municipal and provincial governments, advisory groups and other concerned organizations.

Document Types: Terms and conditions, business cases, Cabinet documents, correspondence, briefing notes, issues notes, decks, Treasury Board submissions, records of decision, records of discussion, meeting agendas and minutes, audit reports, memoranda of understanding plans, procedures and guidelines, delegations of authority, contribution agreements and amendments, project reviews, project risk analyses, environmental assessments and reports, monitoring reports, program control frameworks, invoices, statements, receipts and vouchers, financial management reports, financial claims and payments, payment requisitions, legal advice, question period cards, media analyses, media lines, news releases.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC CIP 270

Public Transit Fund

Note: The program closed in 2009-10.

Description: Records relate to the implementation and monitoring of the Public Transit Fund, which invested in public transit infrastructure in large cities and small communities. Funding was allocated to provinces and territories on a per capita basis.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC CIP 280

P3 Canada Fund

Note: PPP Canada dissolved in 2018. Research papers were transferred to Library and Archives Canada.

Description: Records relate to the research, design, implementation and monitoring of the P3 Canada Fund, as well as governance of PPP Canada. Governance-related records include corporate plans, annual reports, access to information reports, privacy reports as stipulated in the Financial Administration Act. Project-related records include process documents, investment reports, summary of project components, financial estimates, as well as expected economic and social benefits of the project, and investment recommendations.

Document Types: Correspondence, briefing notes, project reports, presentations, Cabinet documents, Treasury Board submissions, records of decision, ministerial correspondence, meeting agendas and minutes, memoranda, funding proposals, business cases, studies, environmental assessments and reports, Indigenous consultations, contracts and scopes of work, agreements of purchase and sale, lease agreements, licensing agreements, corporate plans, Crown corporation annual reports, orders-in-council, ministerial recommendations, financial management reports, financial claims and payments, legal advice, questions and answers, media analyses, media lines, news releases, videos, photographs, sound recordings, audit reports, policies, procedures, guidelines, delegation of authority.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC IPI 080

Rural Economic Development Policy

Note: Rural Economic Development Policy responsibilities and the program records have been transferred to Innovation, Science and Economic Development Canada (ISED) in fiscal year 2021-2022.

Description: Records relate to the development of the Strategy, released in June 2019, including outreach with provincial and territorial governments, rural communities and their associations, academia, the private sector and Indigenous groups. Records include correspondence and input compiled for the preparation of the strategy, content validation and briefing materials, as well as products to support a national launch media event.

Document Types: Correspondence, briefing notes, strategies and progress reports, backgrounders, scenario notes for meetings and meeting summaries, analytical reports, media lines, questions and answers, speaking notes, presentations, question period cards, news release, videos, project vignettes, social media postings, media analyses.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC CIP 290

Alternative Financing Oversight

Oversight and monitoring are conducted on alternative financing.

Alternative Financing Oversight

Description: Records relate to conducting oversight and monitoring activities on alternative financing.

Document Types: Agreements, analytical reports, application forms, audit reports, backgrounders, briefing notes, business cases, Cabinet documents, corporate plans, correspondence, Crown corporation annual reports, presentations, evaluation reports, guidelines, issues notes, key messages, legal advice, lessons learned reports, letters, media analyses, media lines, memoranda, memoranda of understanding, meeting agendas and minutes, ministerial correspondence, ministerial recommendations, monitoring reports, newsletters, news releases, one-pagers, orders-in-council, placemats, plans, policies, presentations, press releases, procedures and guidelines, project and reporting data, project listing for communications, project reports, project reviews and evaluations, project risk analyses, projects submissions, project summaries, publications, questions and answers, question period cards, records of decision, records of discussion, reports, scenario notes, scenario notes for meetings and meeting summaries, social media postings, speaking notes, speeches, spreadsheets, statements, statistical analyses, strategies and progress reports, studies, surveys, templates, terms of reference, Treasury Board submissions.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC IPI 090

Toronto Waterfront Revitalization Initiative

Description: Records relate to the governance of the initiative, including the design and implementation of the Port Lands Flood Protection and proposals for projects that support brownfield remediation, housing development, transit solutions, the creation of public parks and green spaces, and upgrades to municipal infrastructure including roads, bridges, water and wastewater systems.

Document Types: Correspondence, briefing notes, presentations, Cabinet documents, Treasury Board submissions, records of decision, meeting agendas and minutes, memoranda, plans, procedures and guidelines, delegations of authority, contribution agreements, funding proposals, project reviews, environmental assessments and reports, monitoring reports, financial management reports, financial claims and payments, legal advice, questions and answers, media analyses, media lines, news releases.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC IPI 070

Major Bridges and Projects Oversight

Major Bridges and Projects Oversight ensures that Major Bridges and Projects comply with policies applicable to Crown corporation and authorities obtained by specific Crown corporations.

Samuel De Champlain Bridge Corridor Project – Oversight

Description: Records relate to the oversight of construction, long-term operations and maintenance of the Samuel De Champlain Bridge Corridor Project in collaboration with private partners under a Public Private Partnership agreement.

Document Types: Agreements, agreements of purchase and sale, analytical reports, annual expenditure reports, audit reports, backgrounders, briefing notes, business cases, Cabinet documents, contracts and scopes of work, correspondence, presentations, delegations of authority, engineering and survey drawings, environmental assessments and reports, financial claims and payments, financial management reports, Indigenous consultations, invoices, issues notes, key messages, lease agreements, legal advice, lessons learned reports, letters, licensing agreements, media analyses, media lines, memoranda, memoranda of understanding, meeting agendas and minutes, ministerial correspondence, ministerial recommendations, monitoring reports, news releases, orders-in-council, payment documentation, payment requisitions and payments, photographs, placemats, plans, policies, presentations, procedures and guidelines, project and reporting data, project reports, project risk analyses, questions and answers, question period cards, receipts and vouchers, records of decision, records of discussion, reports, risk assessments, scenario notes, scenario notes for meetings and meeting summaries, social media postings, sound recordings, speaking notes, speeches, spreadsheets, statements, strategies and progress reports, studies, templates, terms of reference, proposals submitted through the Request for Proposals (RFPs), Treasury Board submissions, videos.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC IPI 100

Gordie Howe International Bridge Project – Oversight

Description: Records relate to the design of the Gordie Howe International Bridge Project and the creation of the Windsor‑Detroit Bridge Authority (WDBA). This includes records related to the transfer of funds to WDBA and other federal departments. It also includes records submitted by WDBA, local or regional governments, Walpole Island First Nation, public sector bodies, as well as private companies sub-contracted to work on the project. Records include project summaries, technical and financial proposals that describe potential models of public–private partnership, project components, its cost and revenue estimates, as well as expected economic and social benefits of the project. Records submitted by WDBA include reporting requirements as stipulated in the Financial Administration Act (e.g. corporate plans, annual reports, access to information reports, privacy reports). This also includes records related to briefings and consultations with various groups or in relation to meetings. As well, it includes documents related to property acquisition in Canada and Michigan, First Nations consultations, and requirements relating to the Bridge to Strengthen Trade Act. Additionally, it includes reviews of various reports, environmental assessment contracts and contract management records.

Document Types: Accountability, agreement management records, agreements, agreements of purchase and sale, analytical reports, annual expenditure reports, audit reports, backgrounders, briefing notes, business cases, Cabinet documents, capital plans and/or expenditure reports, contracts and scopes of work, corporate plans, correspondence, Crown corporation annual reports, presentations, delegations of authority, engineering and survey drawings, environmental assessments and reports, evaluation reports, financial claims and payments, financial management reports, funding agreements, guidelines, Indigenous consultations, invoices, issues notes, key messages, lease agreements, legal advice, lessons learned reports, letters, licensing agreements, media analyses, media lines, memoranda, memoranda of understanding, meeting agendas and minutes, ministerial correspondence, ministerial recommendations, monitoring reports, newsletters, news releases, orders-in-council, payment documentation, payment requisitions and payments, photographs, placemats, plans, policies, presentations, project reports, project reviews, project risk analyses, questions and answers, question period cards, records of decision, records of discussion, reports, result-based management and accountability frameworks, risk and audit frameworks, risk assessments, scenario notes, scenario notes for meetings and meeting summaries, social media postings, speaking notes, species at risk incident reports, speeches, spreadsheets, statements, statistical analyses, strategies and progress reports, studies, terms of reference, Treasury Board submissions.

Disclosure Summaries: Personal information for the Governor in Council candidate selection process was shared under the contract with Odgers Berndtson.

Record Number: HICC IPI 110

Jacques Cartier and Champlain Bridges Incorporated (JCCBI) Oversight

Description: Records relate to the oversight of the Jacques Cartier and Champlain Bridges Incorporated (JCCBI), a federal parent Crown corporation which manages bridges and related assets in the Montreal area. Assets managed by JCCBI include the Jacques Cartier Bridge, the original Champlain Bridge, including its deconstruction, the federal portions of the Bonaventure Expressway and of the Honoré Mercier Bridge, the Melocheville Tunnel and the Estacade.

Document Types: Accountability, agreements, annual expenditure reports, audit reports, backgrounders, briefing notes, business cases, Cabinet documents, capital plans and/or expenditure reports, corporate plans, correspondence, Crown corporation annual reports, presentations, financial claims and payments, financial management reports, invoices, issues notes, key messages, legal advice, letters, media lines, memoranda, memoranda of understanding, meeting agendas and minutes, ministerial correspondence, ministerial recommendations, news releases, orders-in-council, payment documentation, payment requisitions and payments, photographs, placemats, plans, presentations, procedures, scenario notes, scenario notes for meetings and meeting summaries, speaking notes, speeches, spreadsheets, statements, Treasury Board submissions, records submitted by JCCBI include information contained within proposals submitted through the Request for Proposals (RFPs), expected results from the project and reporting requirements as stipulated in the Financial Administration Act (e.g., corporate plans, annual reports, access to information reports, privacy reports).

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC IPI 120

Homelessness Funding Oversight

Housing, Infrastructure and Communities Canada is accountable for the overall financial management of Reaching Home―Canada's Homelessness Strategy ―and for its policy design, development and results. It is also responsible for the service delivery and oversight of the Reaching Home program. This includes oversight of the program including planning, coordinating regional service delivery and providing learning and support to regional staff. This also includes: providing operational perspectives into all policy elements; providing HICC regions with guidance to support program implementation; ensuring service delivery is meeting program objectives; participating in governance, maintaining regular dialogue, and providing advice, guidance and tools in support of the program’s delivery; undertaking functions related to performance, risk management as well as audit and evaluation; supporting and coordinating communications requirements; and maintaining project management records.

Reaching Home: Canada’s Homelessness Strategy

Document Types: Agreements, analytical reports, backgrounders, briefing notes, Cabinet documents, contracts and scopes of work, contribution agreements and amendments, correspondence, presentations, funding agreements, funding proposals, grant and contribution agreements, guidelines, Indigenous consultations, invoices, financial and activity reports, records of contact and interaction with recipients, issues notes, key messages, media lines, memoranda, meeting agenda and minutes, ministerial recommendations, newsletters, plans, policies, project and reporting data, project reports, project reviews and evaluations, projects submissions, project summaries, publications, questions and answers, question period cards, records of discussion, reports, scenario notes, speaking notes, speeches, statements, statistical analyses, strategies and progress reports, studies, surveys, templates, videos.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC CPPB 030

HICC Grants and Contributions Personal Information Bank

BC120 Operating Lease for Homelessness

Description: Records relate to the provision of a one-time payment from the Government of Canada to the Government of British Columbia to support the costs of providing temporary accommodations and housing for people experiencing homelessness.

Document Types: Cabinet documents, briefing notes, correspondence, grant agreements, payment documents, reporting data.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC CPPB 040

Veteran Homelessness Program

Description: Records relate to the design and implementation of a program to fund organizations who deliver rent supplements and wrap-around supports to Veterans experiencing or at risk of homelessness, and support Veteran-centered research and capacity building in the homelessness-serving sector.

Document Types: Application forms, backgrounders, briefing notes, Cabinet documents, contribution agreements and amendments, correspondence, decks and presentations, evaluation reports, financial claims and payments, financial and activity reports, records of contact and interaction with recipients, funding proposals, guidelines, issues notes, key messages, legal advice, media analysis, media lines, memoranda, memoranda of understanding, meeting agenda and minutes, ministerial correspondence, ministerial recommendations, news releases, plans, policies, procedures and guidelines, program control frameworks, project and reporting data, project listing for communications, questions and answers, question period cards, records of discussion, scenario notes, scenario notes for meetings and meeting summaries, social media postings, speaking notes, speeches, terms of reference, Treasury Board submissions.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC CPPB 090

HICC Grants and Contributions Personal Information Bank

National Housing Council

Description: Records relate to the administration of the National Housing Council. This includes records related to providing advice to the Minister responsible for housing on the effectiveness of the National Housing Strategy, Review Panels on systemic housing issues at the request of the Federal Housing Advocate and administrative services and facilities provided by HICC to assist the National Housing Council in performing its duties and functions.

Document Types: Applications, correspondence, meeting documents, attendance reports, biographies, appointment letters, contracts, statements of work, operational policies, procedures, governance documents, research reports, recommendations to the Minister, terms of reference, notices of intent, public announcements, communications, social media content, newsletters, charters, news releases, recordings, testimonials, transcripts, videos, written and oral participant submissions and associated datasets, surveys, participant guides, consent forms, annual expenditure reports, backgrounders, resource guides, briefing notes, business cases, expenditure reports, decks and presentations, financial management reports, Indigenous consultations, invoices, issue notes, key messages, meeting agendas and minutes, records of decision, monitoring reports, payment documentation, payment requisitions, proposals, hearing plans, procedures and guidelines, publications, questions and answers, receipts and vouchers, scenario notes, meeting summaries, speaking notes, templates.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC PRB 040

National Housing Council Personal Information Bank

Internal Services

Internal Services are groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are: Acquisitions; Communications Services; Financial Management; Human Resources Management; Information Management; Information Technology; Legal-Services; Management and Oversight Services; Materiel; Real Property; Travel and Other Administrative Services. Internal Services include only those activities and resources that apply across an organization and not to those provided specifically to a program.

Acquisitions
Acquisition Services involve activities undertaken to acquire a good or service to fulfill a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.

Procurement and Contracting Class of Record

Professional Services Contracts Personal Information Bank

Communications Services
Communications Services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well-coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public—internal or external—receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.

Communications Class of Record

Financial Management
Financial Management Services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.

Financial Management Class of Record

Human Resources Management Services
Human Resources Management Services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies and plans.

Awards (Pride and Recognition) Class of Record

Recognition Program Personal Information Bank

Employment Equity and Diversity Class of Record

Employment Equity and Diversity Personal Information Bank

Hospitality Class of Record

Hospitality Personal Information Bank

Human Resources Planning Class of Record

Labour Relations Class of Record

Occupational Health and Safety Class of Record

Official Languages Class of Record

Official Languages Personal Information Bank

Performance Management Reviews Class of Record

Recruitment and Staffing Class of Record

Relocation Class of Record

Relocation Personal Information Bank

Training and Development Class of Record

Training and Development Personal Information Bank

Information Management
Information Management Services involve activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed decision making; facilitate accountability, transparency and collaboration; and preserve and ensure access to information and records for the benefit of present and future generations.

Access to Information and Privacy Class of Record

Access to Information Act and Privacy Act Requests Personal Information Bank

Information Management Class of Record

Library Services Personal Information Bank

Information Technology
Information Technology Services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, to increase productivity, and to enhance services to the public.

Information Technology Class of Record

Electronic Network Monitoring Personal Information Bank

Legal Services
Legal Services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.

Legal Services Class of Record

Management and Oversight Services
Management and Oversight Services involve activities undertaken for determining strategic direction and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies or plans.

Cooperation and Liaison Class of Record

Executive Services Class of Record

Executive Correspondence Personal Information Bank

Internal Audit and Evaluation Class of Record

Planning and Reporting Class of Record

Materiel
Materiel Services involve activities undertaken to ensure that materiel can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.

Materiel Management Class of Record

Vehicle, Ship, Boat and Aircraft Accidents Personal Information Bank

Real Property
Real Property Services involve activities undertaken to ensure that real property is managed in a sustainable and financially responsible manner, throughout its life cycle, to support the cost-effective and efficient delivery of government programs.

Real Property Management Class of Record

Real Property Management Personal Information Bank

Travel and Other Administrative Services
Travel and Other Administrative Services include Government of Canada travel services, as well as those other internal services that do not smoothly fit with any of the internal services categories.

Administrative Services Class of Record

Parking Personal Information Bank

Boards, Committees and Council Class of Record

Business Continuity Planning Class of Record

Business Continuity Planning Personal Information Bank

Disclosure to Investigative Bodies Class of Record

Disclosure to Investigative Bodies Personal Information Bank

Proactive Disclosure Class of Record

Institution-Specific Internal Services

Accessibility Hub

Description: Records relate to the Accessibility Hub providing guidance, support and expertise about accessibility to employees and managers, promoting best practices, sharing knowledge and raising awareness about accessibility, and accelerating departmental actions to address barriers to ensure HICC meets Accessible Canada Act (ACA) obligations.

Document Types: Annual progress reports, briefing notes, statements of work, contracts, correspondence, presentations, speaking points/notes, key messages, employee newsletter articles and staff messages, Web content, questions and answers, event scenario notes, promotional material, social media content, questionnaires, checklists, meeting agendas and minutes, ministerial correspondence, procedures and guidelines, records of discussion, terms of reference and templates.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC TB 010

Anti-Racism, Equity, and Inclusion

Description: Records relate to the Anti-Racism, Equity, and Inclusion Secretariat’s offerings of strategic guidance, oversight, and awareness-building initiatives across the department to address systemic barriers and racism while enhancing equity and inclusion. This includes records related to supporting the Clerk’s Call to Action (CCTA) on Anti-Racism, Equity, and Inclusion by providing internal advice and co-facilitating CCTA working groups.

Document Types: Annual progress reports, briefing notes, statement of work, contracts, correspondence, presentations, speaking points/notes, key messages, employee newsletter articles and staff messages, Web content, questions and answers, event scenario notes, promotional material, social media content, questionnaires, checklists, meeting agenda and minutes, ministerial correspondence, procedures and guidelines, records of discussion, terms of reference and templates.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC TB 020

Data Science

Description: Records relate to the Data Science Team providing capacity and support services for advanced data analytics and artificial intelligence (AI) projects. This includes records related the Data Science Team partnering with clients to produce advanced analytic and AI models, outputs and dashboards that are used and maintained by clients once completed.

Document Types: Accountability, agreements, analytical reports, backgrounders, briefing notes, business cases, scopes of work, correspondence, crown corporation annual reports, dashboards, datasets, decks and presentations, delegations of authority, guidelines, memoranda of understanding, meeting agendas and minutes, plans, procedures and guidelines, project and reporting data, project listing for communications, project reports, project reviews and evaluations, project risk analyses, projects submissions, project summaries, publications, questions and answers, question period cards, records of decision, records of discussion, reports, risk assessments, scenario notes, speaking notes, statistical analyses, studies, surveys, templates, terms of reference, transcripts.

Disclosure Summaries: No third-party disclosure has occurred.

Record Number: HICC CSB 010

Classes of Personal Information

Classes of personal information describe personal information which is not used for administrative purposes (a decision-making process that directly affects the individual to whom the personal information pertains) nor is it intended to be retrievable by personal identifiers. To access this type of information, specifics must be provided concerning the subject matter, related program activity or project, date on which the information was received by the Department, and official to whom it was addressed.

Grant and Contribution Programs

This class includes personal information used in support of HICC grant and contribution programs collected from organizations, municipalities, provinces, territories, Indigenous groups, the private sector and advisory groups. Personal information under this class is not used for administrative purposes (a decision-making process that directly affects the individual to whom the personal information pertains). This personal information may be shared within HICC and with other federal institutions and provincial and municipal governments in order to administer and audit the programs. Program information, including personal information under this class, is usually organized and retrievable by project name. The length of time that this personal information must be retained by HICC and the manner in which it can be disposed of is the same as other records related to the program and is set out in HICC’s retention and disposition schedules.

Manuals

For the purpose of Info Source, manuals are defined as instructions, handbooks or procedures used by employees to carry out institutional programs or activities that affect the general public. Manuals that meet this definition at Housing, Infrastructure and Communities Canada include:

Additional Information

For general information about making a request for access to information or personal information, see Make an access to information or personal information request.

To make a request for information online, access the Access to Information and Personal Information Online Request Service.

To make a request for information under the Access to Information Act or the Privacy Act by mail, mail your letter or completed Access to Information Request Form (Access to Information Act) or Personal Information Request Form (Privacy Act), along with any necessary documents (such as consent or the $5 application fee for a request under the Access to Information Act), to the following address:

Director, ATIP and Executive Correspondence
180 Kent Street, 11th Floor
Ottawa, Ontario K1P 0B6

In accordance with the Access to Information Act and the Privacy Act, an area on the premises will be made available to review original materials on site if that is the applicant’s preference (and it is practical to do so), or if it is not practical to create copies of the material.

Please note: Each request made to Housing, Infrastructure and Communities Canada under the Access to Information Act must be accompanied by an application fee of $5. For requests made online, this is paid at the time of application via credit card. For requests made by mail, this should be paid by enclosing cheque or money order made payable to the Receiver General for Canada.

The Government of Canada encourages the release of information through requests outside of the formal request processes. To make an informal request, contact:

Housing, Infrastructure and Communities Canada
General Inquiries
180 Kent Street
Suite 1100
Ottawa, Ontario K1P 0B6

Email: info@infc.gc.ca
Telephone Housing, Infrastructure and Communities Canada: 613-948-1148
Toll Free Number: 1-877-250-7154
TTY: 1-800-465-7735

You may also wish to search summaries of completed access to information requests for which Housing, Infrastructure and Communities Canada has already provided responses, as this information may be more easily obtained. You may also wish to review available open data regarding Housing, Infrastructure and Communities Canada.

Housing, Infrastructure and Communities Canada conducts privacy impact assessments (PIAs) to ensure that privacy implications will be appropriately identified, assessed and resolved before a new or substantially modified program or activity involving personal information is implemented. Summaries of completed PIAs are available.

Report a problem on this page

Please select all that apply:

Something is broken

The page has spelling or grammar mistakes

The information is wrong

The information is outdated

I can’t find what I’m looking for

Other

Date modified:: 2024-09-24

Info Source

Table of Contents

Introduction to Info Source

Background

Responsibilities

Institutional Programs and Activities

Institution-Specific Content

Public Infrastructure, Communities, Affordable Housing and Homelessness Policy

Public Infrastructure and Communities Policy

Public Infrastructure and Communities Policy

Alternative Financing Policy

Alternative Financing Policy

Major Bridges Policy

Samuel De Champlain Bridge Corridor Project – Policy

Gordie Howe International Bridge Project – Policy

Homelessness Policy

Homelessness Policy

Public Infrastructure, Communities, and Homelessness Investments

Public Infrastructure and Communities Investment

Public Infrastructure and Communities Investments

Alternative Financing Investment

Alternative Financing Investment

Major Bridges and Projects Investment

Samuel De Champlain Bridge Corridor Project – Investment

Gordie Howe International Bridge Project – Investment

Homelessness Investment

Reaching Home Investment

Public Infrastructure and Communities Investment, Stewardship and Delivery

Allocation-Based and Direct Funding Stewardship

Canada Community-Building Fund

Canada Healthy Communities Initiative

Disaster Mitigation and Adaptation Fund

Green and Inclusive Community Buildings

Investing in Canada Infrastructure Program

Municipal Asset Management Program

Natural Infrastructure Fund

Permanent Public Transit Program

Research and Knowledge Initiative

Smart Cities Challenge

Historical Programs

Border Infrastructure Fund

Building Canada Fund – Communities and Large Urban Centres Components

Building Canada Fund – Major Infrastructure Component

Building Canada Fund – Research and Planning Component

Canada Strategic Infrastructure Fund

Clean Water and Wastewater Fund

Green Infrastructure Fund

Infrastructure Stimulus Fund

Inuvik to Tuktoyaktuk Highway Fund

Municipalities for Climate Innovation Program

Municipal-Rural Infrastructure Fund

National Recreational Trails Program

New Building Canada Fund – National Infrastructure Component

New Building Canada Fund – Provincial–Territorial Infrastructure Component – National and Regional Projects

New Building Canada Fund – Provincial–Territorial Infrastructure Component – Small Communities Fund

Provincial–Territorial Base Funding Program

Public Transit Infrastructure Fund

Public Transit Fund

P3 Canada Fund

Rural Economic Development Policy

Alternative Financing Oversight

Alternative Financing Oversight

Toronto Waterfront Revitalization Initiative

Major Bridges and Projects Oversight

Samuel De Champlain Bridge Corridor Project – Oversight

Gordie Howe International Bridge Project – Oversight

Jacques Cartier and Champlain Bridges Incorporated (JCCBI) Oversight

Homelessness Funding Oversight

Reaching Home: Canada’s Homelessness Strategy

BC120 Operating Lease for Homelessness

Veteran Homelessness Program

Internal Services

Institution-Specific Internal Services

Classes of Personal Information

Grant and Contribution Programs

Manuals

Additional Information

Thank you for your help!