Just-in-Time Audit of PTIF & CWWF - Payments & Reporting

Figure 1 : Claims Process Flowchart

Ultimate recipients (e.g., municipality):

Ultimate recipients prepare reporting and claims (recipient and/or federal portion), and submit reporting and claims to the recipient.

Recipients (Province or Territory):

Recipients receive reporting and claims from the ultimate recipient.

Recipients prepare reporting and prepare claims, and submit reporting and claims (for federal portion only) to Infrastructure Canada.

Infrastructure Canada:

The Program Operations Branch - Claims unit:

  • Completes tombstone data
  • Verifies that all documents have been received and are administratively correct
  • Communicates any known issues to Regional analyst
  • Gives claim to regional staff

The Program Operations Branch – Regional staff:

  • Review reports
  • Review claims
  • Verifies reasonableness of claim amount and costs incurred
  • Verifies Recipient has satisfied Bilateral Agreement requirements
  • Provides Section 34 of the Financial Administration Act
  • Gives claim to Corporate Services Branch - Finance

The Corporate Services Branch – Finance staff:

  • Verifies financial file is complete
  • Finalizes payment to Recipient
  • Performs Section 33 of the Financial Administration Act
  • Issues the payment (the federal portion of claim) to the recipient

Recipients

  • Receives federal share of claim.
  • Recipients provide both the recipient’s share and Canada’s share of funding to the ultimate recipient

Note: The Bilateral Agreement is between Infrastructure Canada and the Recipient. A separate agreement (which Canada is not a party to) exists between the recipient and the ultimate recipient.

Return to Figure 1

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