2012-2013
Departmental Performance Report - Supplementary Information Tables
Greening Government Operations (GGO)

Green Procurement Reporting for Departments and Agencies not bound by the Federal Sustainable Development Act.

Departments and agencies bound by the Policy on Green Procurement but not by the Federal Sustainable Development Act must complete mandatory reporting on meeting the requirements of Section 7 of the Policy on Green Procurement using this section.

Infrastructure Canada is committed to addressing the Policy on Green Procurement. As such, in meeting the policy requirements, it will continue to incorporate environmental considerations in its decision-making processes for all procurement. Listed below are Infrastructure Canada's green procurement targets.

Green Procurement Targets

8.10 As of April 1, 2011, each department was to establish at least three SMART green procurement targets to reduce environmental impacts.

1. Procurement of Green Goods and Services (Computers, Printers and Photocopiers)

*Target: On an annual basis, 100% of all procurement decisions related to computers and related equipment, printers and photocopiers will consider green procurement principles.

Performance Measure	RPP	DPR
Target Status
Percentage of procurement decisions with regards to computers and related equipment, printers and photocopiers that take into account green procurement principles, considerations and objectives of the Policy on Green Procurement.	100%*
Progress against performance measure in the given fiscal year.		100%**

**Actual results in 2012-2013.

Strategies and/or Comments

1. As in previous years, all procurement decisions related to computers and related equipment, printers and photocopiers took into account green procurement principles.  Infrastructure Canada has been using multi-functional printers in common areas to reduce the overall number of print, fax and scanner devices needed by the Department.  In 2012-2013, usage-based audits were used to guide a reduction in the number of multi-function printers, shifting printers to address departmental needs and increasing the number of employees sharing each device.  Energy Star certified computers, monitors and standalone printers were purchased when available, and empty toner cartridges were returned to vendors for recycling.
2. In 2012-2013, Infrastructure Canada continued to purchase and lease energy-efficient equipment from companies that supported environmental programs that had recycled content and recycling programs. The Department used multi-function photocopiers and printer machines to reduce energy consumption, used recycled toner cartridges, implemented a policy on standard shared printers versus personal printers, and ensured that default settings on printers and photocopiers were set to print double-sided and on black and white.
3. The Department implemented material recycling bins in all locations. As well, it ensured that all defective and end-of-life telecommunications devices and accessories were sent to vendors for recycling where a fair amount are re-used as telecommunications devices, and employees continued to use USB memory sticks which provide more storage capacity, instead of CDs and DVDs.

2. Procurement of Furniture, Office Supplies and Goods

*Target: On an annual basis, 100% of all procurement decisions related to furniture, office supplies and goods will consider green procurement principles.

Performance Measure	RPP	DPR
Target Status
Percentage of procurement decisions with regards to furniture, office supplies and goods that take into account green procurement principles, considerations and objectives of the Policy on Green Procurement.	100%*
Progress against performance measure in the given fiscal year.		100%**

**Actual results in 2012-2013.

Strategies/Comments

1. As in previous years, all procurement decisions related to furniture, office supplies and goods took into account green procurement principles.  In 2012-2013, Infrastructure Canada continued to use office furniture and furnishing products that met or exceeded environmental norms established by Public Works and Government Services Canada, and continued to re-use and recycle furniture and office furnishings.
2. In 2012-2013, the Department continued to procure office supplies and goods taking into account green procurement principles and objectives, such as continuing to use recycled paper (30 percent recycled or higher) instead of regular paper.
3. As well, in 2012-2013, the Department continued to ensure that business cards and employee name plates were printed on recycled paper and used the Eco Logo symbol.

3. Procurement of Goods and Services (Travel and Meetings)

*Target:  On an annual basis, 100% of procurement decisions with regards to meetings and travel arrangements will consider green procurement principles.

Performance Measure	RPP	DPR
Target Status
Percentage of procurement decisions with regards to meetings and travel arrangements that consider green procurement principles. (Baseline Year:  2011-2012).	100%*
Progress against performance measure in the given fiscal year.		100%**

**Actual results in 2012-2013.

Strategies/Comments

1. As in previous years, all procurement decisions related to meetings and travel arrangements took into account green procurement principles.  For example, in 2012-2013, Infrastructure Canada continued to promote the use of video conferences and teleconferences as an alternative to travel, and ensured that its largest meeting room was fitted with equipment which facilitates webcasts and web conferencing sessions, in order to reduce requirements for travel expenses.
2. For any travel that still takes place in Canada or abroad, in 2012-2013, Infrastructure Canada continued to use government travel services to encourage employees to use sustainable methods of transportation, to select green hotels, promoted green meetings within the Department.
3. For commuting to and from work, the Department continued to encourage staff to participate in the EcoPass Public-Transit Program, and encouraged staff to use other green modes of transportation such as cycling and walking to work if possible. Infrastructure Canada is located in the National Capital Region (NCR).

4. Procurement of Contracting Services (Including standard environmental clauses and conditions in service contracts)

Target: 75% of all service contracts will include environmental clauses and conditions by March 31, 2014.

Performance Measure	RPP	DPR
Target Status
Percentage of contracting services transactions that include green procurement information, i.e. that meet green procurement principles, considerations and objectives of the Policy on Green Procurement.	75%
Progress against performance measure in the given fiscal year.		75%**

Strategies/Comments

1. In 2012-2013, Infrastructure Canada continued to include standard/generic environmental clauses in the terms and conditions of its service contracts. For example, final reports were printed on double-sided, recycled paper, in keeping with the principles of the greening government operations initiative.
2. Since 2008-2009, the Department has been working with the Client Engagement Sector, Public Works and Government Services Canada to analyze its spending patterns and to identify opportunities for improvement in its procurement practices.
3. In 2009-2010, Infrastructure Canada's Contracting and Procurement Unit commenced with updates to its contracting systems to identify and track green procurement and to capture green procurement information. This task has been accomplished, and as of 2011-2012 the Department began reporting on the number of contracting services transactions that include green procurement information.
4. As well, for 2012-2013 and beyond, the Department will continue to look for additional ways to include environmental considerations into procurement of contracting services.

8.11 As of April 1, 2011, each department was to establish at least three SMART targets for training, employee performance evaluations, and management processes and controls, as they pertain to procurement decision-making.

1. Training for Select Employees

*Target: 100% of all procurement and materiel management staff will be trained in green procurement.

Performance Measure	RPP	DPR
Target Status
Number of procurement and materiel management staff with formal green procurement training (e.g., C215 or in-house tailored alternative) relative to total number of procurement and materiel management staff.	100%*
Progress against performance measure in the given fiscal year.		80%**

**Actual results in 2012-2013.

Strategies/Comments

1. To date, two contracting officers have received training in the Green Procurement Course being offered, which is part of the Purchasing and Supply (PG) Certification program.
2. All employees involved in procurement and materiel management are required to take the Green Procurement Course being offered. However, in 2012-2013 due to staff turnover, not all employees were able to take this course.

2. Employee performance evaluations for managers and functional heads of procurement and material management.

*Target:  100% of all managers and functional heads of procurement and materiel management will have environmental considerations/objectives incorporated into their Performance Agreement and Feedback Reports.

Performance Measure	RPP	DPR
Target Status
Number of Performance Agreement and Feedback Reports of managers and functional heads of procurement and materiel management that incorporate environmental considerations/objectives, relative to total number of Performance Agreement and Feedback Reports of managers and functional heads of procurement and materiel management.	100%*
Progress against performance measure in the given fiscal year.		100%**

**Actual results in 2012-2013.

Strategies/Comments

1. Beginning in 2011-2012, environmental considerations/objectives were incorporated in the Performance Agreement and Feedback Reports of the positions of the Contracting and Procurement Manager, and the Materiel Management Manager, and this was completed in 2012-13.
2. In 2012-2013, the Performance Agreement and Feedback Reports of staff occupying positions of functional heads of procurement and material management will also incorporate environmental considerations/objectives, and this was completed in 2012-13.
3. In addition, beginning in 2012-13, environmental considerations/objectives has been incorporated in the Performance Agreement and Feedback Report of the Material Management Functional Specialist position.

3. Management Processes and Controls

*Target:  On an annual basis, 100% of all management processes and controls will incorporate environmental considerations/objectives when initiating procurement.

Performance Measure	RPP	DPR
Target Status
Number of departmental procurement processes and controls that incorporate environmental considerations, relative to total number of departmental procurement processes and controls that address environmental considerations.	100%*
Progress against performance measure in the given fiscal year.		100%**

**Actual results in 2012-2013.

Strategies/Comments

1. In 2012-2013, in its procurement decision-making processes, Infrastructure Canada continued to implement innovative and up-to-date procurement processes and controls as it strived to find opportunities for improvement in its procurement practices.
2. When initiating procurement, the Department first considered standing offers from Public Works and Government Services Canada (PWGSC), including those with green procurement clauses. If no standing offers were available for the required goods or services, the Department proceeded with other available procurement mechanisms. The Department used standing offers that have green procurement considerations.
3. Since 2008-2009, the Department has been working with the Client Engagement Sector, PWGSC to analyze its spending patterns and to identify opportunities for improvement in its procurement practices.
4. In 2009-2010, Infrastructure Canada's Contracting and Procurement Unit commenced with updates to its contracting systems to identify and track green procurement and to capture green procurement information. This task has been accomplished, and as of 2011-2012 the Department is able to report on green procurement information for contracting services.
5. For 2012-2013 and beyond, the Department has continued to look for additional ways to include environmental considerations into procurement processes and controls.