Administrative Agreement on the Canada Community-Building Fund - British Columbia
Between: The Government of Canada, as represented by the Minister of Housing, Infrastructure and Communities (“Canada”),
And: The Government of British Columbia, as represented by the Minister of Municipal Affairs ("British Columbia”),
And: The Union of British Columbia Municipalities, as continued by section 2 of the Union of British Columbia Municipalities Act, RSBC 2006, c.1, represented by the President (the “UBCM”).
1) Purpose
This Administrative Agreement sets out the roles and responsibilities of Canada, British Columbia and UBCM for the administration of the Canada Community-Building Fund (CCBF).
2) Definitions
Unless defined elsewhere in this Administrative Agreement, capitalized words used throughout this Administrative Agreement are defined in Annex A (Definitions).
3) Context
With this Administrative Agreement, Canada, British Columbia and UBCM wish to help communities build and revitalize their public infrastructure that supports national objectives of productivity and economic growth, a clean environment, and strong cities and communities, building on:
- the success of the Previous Agreements;
- Section 161 of the Keeping Canada's Economy and Jobs Growing Act, S.C. 2011, c. 24, under which, starting in 2014-2015, the Government of Canada makes up to $2 billion per year available for the purpose of municipal, regional and First Nations infrastructure;
- Economic Action Plan 2013, through which the Government of Canada announced a renewed Gas Tax Fund which included the indexation of the Gas Tax Fund funding at two percent per year, with increases to be applied in $100 million increments (confirmed through section 161 of the Keeping Canada's Economy and Jobs Growing Act, S.C. 2011, c. 24 as amended by section 233 of the Economic Action Plan 2013 Act, No. 1, S.C. 2013, c. 33);
- Section 199 of Budget Implementation Act, 2021, No. 1 (Budget 2021) in which the Gas Tax Fund was renamed the Canada Community-Building Fund; and
- Budget 2022 (A Plan to Grow Our Economy and Make Life More Affordable) in which the Government of Canada ties access to infrastructure funding to actions by provinces, territories, and local governments to support or enable an increase housing supply where it makes sense to do so.
4) Principles
Canada, British Columbia and UBCM acknowledge that this Administrative Agreement is based on the following principles:
- Principle 1: Respect for Jurisdiction. The CCBF is designed to leverage the strengths of each level of government and is based on the principle that each level of government has its own areas of jurisdiction and is accountable to its population for its delivery of the CCBF program. Canada respects the jurisdiction of provinces and territories over local government institutions.
- Principle 2: Flexibility of Approach. In recognition of the diversity of Canadian provinces, territories, regions and communities, the CCBF recognizes the need for a flexible approach to program delivery. Wherever possible, the CCBF aims to employ regionally adapted delivery mechanisms, including the leveraging of existing delivery mechanisms and reporting structures.
Principle 3: Equitable Distribution. The CCBF recognizes the importance of ensuring that the inter-provincial/territorial allocation is equitable while supporting meaningful infrastructure investments within the least populated jurisdictions.
Principle 4: Equity. The CCBF is designed to afford participating local governments with flexibility in developing projects and setting priorities, offering a wide range of possible project categories. British Columbia and UBCM, and its Ultimate Recipients are expected to consider Gender Based Analysis Plus (GBA+) lenses when undertaking projects. - Principle 5: Complementarity. The CCBF provides stable, predictable, long-term funding for communities. The CCBF is not to replace local government operating and maintenance funding or local government capital funds. The CCBF complements local government funding for the purpose of creating or revitalizing local government infrastructure. The CCBF also complements but does not replace other national infrastructure funding programs.
- Principle 6: Transparency. The CCBF is administered via an open and transparent governance process that includes regular evaluations and audits. Canada, British Columbia and UBCM are committed to promoting and supporting accountability through regular, effective, and accurate program reporting to the Canadian public.
- Principle 7: Commitment to Improve Housing Supply and Affordability. Canada, British Columbia and UBCM are committed to working collaboratively to address the national priority of increasing the supply of housing as well as the availability of affordable housing. British Columbia and UBCM will work with Ultimate Recipients to leverage the CCBF to enable housing through investments in core public infrastructure in British Columbia.
5) Annexes and schedules
The following annexes and schedules are attached to and form part of this Administrative Agreement:
6) Canada Community-Building Fund additional or unspent funds
6.1 Any CCBF funding that may be transferred by Canada to UBCM, will be administered by UBCM in accordance with this Administrative Agreement, including with the Terms and Conditions set out in Annex B.
6.2 Any Unspent Funds, and any interest earned thereon, will be subject to the Terms and Conditions of this Administrative Agreement and will no longer be governed by the terms and conditions of any Previous Agreements with exception of what is outlined in 6.3.
6.3 Committed funds held by UBCM for approved projects under the 2014-2024 Strategic Priorities Fund program continue to be administered under the 2014-2024 Administrative Agreement and in accordance with the terms and conditions outlined in the SPF Agreements between UBCM and the Ultimate Recipient.
7) Oversight committee
7.1 An Oversight Committee will be established by Canada, British Columbia and UBCM to ensure the effective monitoring of this Administrative Agreement. The Oversight Committee will monitor the overall implementation of this Administrative Agreement, and will serve as the principal forum to address and resolve issues arising from the implementation of this Administrative Agreement. The activities of the Oversight Committee including frequency of meetings, review and engagement on the contents of the statement of priorities, and program compliance will be laid out in a Terms of Reference document jointly developed and agreed upon by Canada, British Columbia and UBCM.
7.2 The Oversight Committee will be co-chaired by three (3) members, one of whom is to be appointed by Canada, and designated as Federal Co-Chair, and one of whom is to be appointed by British Columbia and designated as Provincial Co-Chair, and one of whom is to be appointed by UBCM, and designated as UBCM Co-Chair. Replacement members from Canada, British Columbia or UBCM may, from time to time, be appointed by Canada, British Columbia or UBCM. Canada, British Columbia and UBCM agree to keep each other informed in writing upon new appointments.
7.3 The Co-Chairs, working together, will examine any issue that may arise, and, in good faith, will attempt to resolve that issue to the mutual satisfaction of Canada, British Columbia and UBCM.
7.4 Any sub-committees established by Canada, British Columbia and UBCM will report to the Oversight Committee through their respective Co-Chairs.
8) Dispute resolution
8.1 Canada, British Columbia and UBCM will work together to resolve any issues which may arise in relation to this Administrative Agreement.
8.2 If, after a reasonable effort has been made, an issue cannot be resolved by the Co-Chairs, they will provide information about the issue, including the steps they have taken to attempt to resolve the issue. An escalating dispute resolution approach begins with an Oversight Committee discussion followed by senior official-level discussions (at the Assistant Deputy Minister level or another appropriate level) and ultimately Ministerial-and UBCM President level discussions for resolution, within a reasonable timeframe, to the satisfaction of the Parties.
8.3 In the event of any unresolved issue, it is understood that the final decision with respect to such issue will rest solely with Canada. At Canada's sole discretion, Canada may delay or withhold fund transfers to UBCM in circumstances where Canada believes that British Columbia and UBCM are not acting in good faith to resolve a dispute.
8.4. It is understood that failure by UBCM to meet the following requirements will be addressed as a priority and will impact the timing and flow of CCBF funding to UBCM:
- ensuring that Ultimate Recipients comply with Schedule B (Eligible Project Categories) and Schedule C (Eligible and Ineligible Expenditures) of Annex B (Terms and Conditions);
- meeting the reporting requirements as outlined in Schedule D (Program Reporting) of Annex B (Terms and Conditions);
- meeting the reporting requirements outlined in Schedule G (Housing Report) of Annex B (Terms and Conditions); and
- conducting communications activities in accordance with the requirements outlined in Schedule E (Communications Protocol) of Annex B (Terms and Conditions).
9) Audits and evaluation
9.1 Canada reserves the right to undertake any audit in relation to this Administrative Agreement at its expense. The timing and scope of the such audits will be determined in collaboration with British Columbia and UBCM via the Oversight Committee and will be carried out by external independent auditors. In the event that Canada does undertake an audit, it will provide British Columbia and UBCM reasonable notice.
9.2 Canada may, at its cost, complete a periodic evaluation of the relevance and performance (i.e. effectiveness, efficiency and economy) of the CCBF. British Columbia and UBCM will provide Canada with information on program performance and may be asked to participate in the evaluation process. The results of the evaluation will be made publicly available.
9.3 British Columbia and UBCM will ensure proper and accurate financial accounts and records are kept that are related to this Administrative Agreement and the use of CCBF funding, and any interest earned thereon, and to all other relevant information and documentation requested by Canada or its designated representatives for the purposes of audit and evaluation.
9.4 UBCM will keep proper and accurate financial accounts and records, including but not limited to their contracts, invoices, statements, receipts, and vouchers, in respect of an Eligible Project for at least six (6) years after the completion of the project and will provide Canada and its designated representatives with reasonable and timely access to documentation for the purposes of audit and ensuring compliance with this Administrative Agreement.
9.5 UBCM will keep proper and relevant accounts and records in respect to their program-level management of the CCBF for at least six (6) years after the termination of this Administrative Agreement and will provide Canada and its designated representatives with reasonable and timely access to documentation for the purposes of audit and ensuring compliance with this Administrative Agreement.
10) Duration, termination, review and amendment
10.1 This Administrative Agreement will come into effect as of April 1, 2024 and will be in effect until March 31, 2034 unless Canada, British Columbia and UBCM agree to renew it.
10.2 This Administrative Agreement will be reviewed by Canada, British Columbia and UBCM by March 31, 2027 and may be amended to incorporate changes, if any, agreed to by Canada, British Columbia and UBCM.
10.3 This Administrative Agreement may be amended at any time in writing as agreed to by Canada, British Columbia and UBCM.
10.4 This Administrative Agreement may be terminated at any time and for any reason by Canada, British Columbia or UBCM with two (2) years written notice. In the event where this Administrative Agreement is so terminated, any CCBF funding, Unspent Funds, and/or any interest earned thereon held by UBCM or Ultimate Recipients, that have not been expended on Eligible Projects as of the date of termination will nevertheless continue to be subject to this Administrative Agreement until such time as may be determined by Canada, British Columbia and UBCM.
11) Transition from, and termination of, the previous agreement
11.1 If an Ultimate Recipient (as defined under Previous Agreements) wishes to amend a project approved for funding under the Strategic Priorities Fund by the Management Committee established under the Previous Agreement, the change to this project must be approved by a committee established by the Oversight Committee of this Agreement.
11.2 If the Metro Vancouver Regional District Board (MVRD) wishes to amend the scope of a project approved under the Greater Vancouver Regional Fund of the Previous Agreement, or substitute another Eligible Project (as defined in this Agreement) in its place, or approve projects with unspent funds or funds held by TransLink, or any interest earned by TransLink, the MVRD may approve these as though they were approvals under the Metro Vancouver Regional Fund under Section 2.2 of Annex B of this Agreement, and must notify UBCM of this change.
11.3 Any matters that Section 8 (Dispute Resolutions) of the Previous Agreement would have applied to be dealt with under Section 8 of this Agreement.
11.4 If an Ultimate Recipient under this Agreement is not in compliance with a Funding Agreement under the Previous Agreement, Section X (Payments to Ultimate Recipients by UBCM) of Annex B (Terms and Conditions) of this Agreement applies to payments to that Ultimate Recipient as though the Funding Agreement under the Previous Agreement were a Funding Agreement under this Agreement.
11.5 Any matters that Schedule E (Communications Protocol) of the Previous Agreement would have applied to will be dealt with under Schedule E (Communication Protocol) of this Agreement.
12) Correspondence
Any correspondence under this Administrative Agreement may be delivered in person, sent by electronic mail or sent by mail addressed to:
Canada:
Assistant Deputy Minister, Communities and Infrastructure Programs
Housing, Infrastructure and Communities Canada
1100 – 180 Kent Street
Ottawa, Ontario K1P 0B6
Email: jeff.waring@infc.gc.ca
or to such other address or addressed to such other person as Canada may, from time to time, designate in writing to British Columbia and UBCM;
British Columbia:
Assistant Deputy Minister, Local Government Division
Municipal Affairs
PO Box 9490 Stn Prov Gov
Victoria, British Columbia V8W 9N7
Email: Tara.Faganello@gov.bc.ca
or such other address or addressed to such other person as British Columbia may, from time to time, designate in writing to Canada, and UBCM.
UBCM:
Executive Director
Union of BC Municipalities
525 Government Street
Victoria, British Columbia
V8V 0A8
Email: gmacisaac@ubcm.ca
or such other address or addressed to such other person as UBCM may, from time to time, designate in writing to Canada, and British Columbia.
Signatures
Government of Canada
Original signed by:
The Honourable Sean Fraser
Minister of Housing, Infrastructure and Communities
Government of British Columbia
Original signed by:
The Honourable Anne Kang
Minister of Municipal Affairs
Union of British Columbia Municipalities
Original signed by:
Trish Mandewo
President
Annex A – Definitions
“Affordable Housing” means a dwelling unit where the cost of shelter, including rent and utilities, is a maximum of 30% of before-tax household income. The household income is defined as 80% or less of the Area Median Household Income (AMHI) for the metropolitan area or rural region of the Ultimate Recipient.
“Administrative Agreement” means this Administrative Agreement on the Canada Community-Building Fund in British Columbia and UBCM.
“Asset Management” means an integrated process, bringing together skills, expertise, and activities of people; with information about a community's physical and natural assets; and finances; so that informed decisions can be made, supporting Sustainable Service Delivery.
“Canada Community-Building Fund” (CCBF) means the program established under section 161 of the Keeping Canada's Economy and Jobs Growing Act, S.C. 2011, c. 24 as amended by section 233 of the Economic Action Plan 2013 Act, No. 1, S.C. 2013, c. 33, as the Gas Tax Fund and renamed the Canada Community-Building Fund insection 199 of Budget Implementation Act, 2021, No. 1.
“Contract” means an agreement between an Ultimate Recipient and a Third Party whereby the latter agrees to supply a product or service to an Eligible Project in return for financial consideration.
“Core Housing Need” means a household living in an unsuitable, inadequate or unaffordable dwelling and cannot afford alternative housing in their community.
“Eligible Expenditures” means those expenditures described as eligible in Schedule C (Eligible and Ineligible Expenditures).
“Eligible Projects” means projects as described in Schedule B (Eligible Project Categories).
“Funding Agreement” means an agreement between British Columbia and UBCM and an Ultimate Recipient setting out the terms and conditions of the CCBF funding to be provided to the Ultimate Recipient, containing, at a minimum, the elements in Schedule A (Ultimate Recipient Requirements).
“Gender Based Analysis Plus” (GBA Plus or GBA+) is an analytical process that provides a rigorous method for the assessment of systemic inequalities, as well as a means to assess how diverse groups of women, men, and gender diverse people may experience policies, programs and initiatives. The “plus” in GBA Plus acknowledges that GBA Plus is not just about differences between biological (sexes) and socio-cultural (genders). GBA Plus considers many other identity factors such as race, ethnicity, religion, age, and mental or physical disability, and how the interaction between these factors influences the way we might experience government policies and initiatives. Conducting a GBA Plus analysis involves considering all intersecting identity factors as part of GBA Plus, not only sex and gender. GBA+ is a priority for the Government of Canada.
“Housing Needs Assessment” means a report informed by data and research describing the current and future housing needs of a municipality or community according to guidance provided by Canada.
“Housing Report” means the duly completed housing report to be prepared and delivered by British Columbia and UBCM to Canada annually by September 30, as described in Schedule G (Housing Report).
“Ineligible Expenditures” means those expenditures described as ineligible in Schedule C (Eligible and Ineligible Expenditures).
“Infrastructure” means municipal or regional, publicly or privately owned tangible capital assets, or natural assets, in British Columbia and UBCM primarily for public use or benefit.
"Oversight Committee" means the committee established to monitor the overall implementation of this Administrative Agreement as outlined in section 7 (Oversight Committee) of this Administrative Agreement.
“Previous Agreements” means any agreements between Canada, British Columbia and UBCM for the purposes of administering the Gas Tax Fund or Canada Community-Building Fund (CCBF).
“Statement of Priorities” means an annual letter from Canada to British Columbia and UBCM outlining expected housing actions by British Columbia.
Third Party” means any person or legal entity, other than Canada, British Columbia and UBCM or an Ultimate Recipient, who participates in the implementation of an Eligible Project by means of a Contract.
“Sustainable Service Delivery” means ensuring that current community service needs, and how those services are delivered (in a socially, economically and environmentally responsible manner), do not compromise the ability of future generations to meet their own needs. Sound asset management practices support Sustainable Service Delivery by considering community priorities, informed by an understanding of the trade-offs between the available resources and the desired services.
“Ultimate Recipient” means:
- a Local Government or its agent (including its wholly owned corporation);
- a non-local government entity, including Indigenous recipients, non-governmental and not-for-profit organizations, on the condition that (a) the Local Government(s) has (have) indicated support for the project through a formal resolution of its (their) council(s) or board(s).
- TransLink, BC Transit, and Islands Trust
“Unspent Funds” means funds (as defined by Previous Agreements) that have not been spent towards an Eligible Project (as defined under the Previous Agreements) or on administration costs in accordance with Previous Agreements prior to the effective date of this Agreement.
Annex B – Terms and conditions
1. Allocation formula
1.1 Any Unspent Funds held by UBCM and any CCBF funding that may be received by UBCM from Canada, as well as any interest earned thereon, will be allocated to the Community Works Fund, Metro Vancouver Regional Fund, and Strategic Priorities Fund, as set out in Table 1, or utilized for administrative purposes outlined in section 4 below.
A funding “floor” will ensure a reasonable base allocation of funds for each Local Government receiving funding under the CWF. Local Governments will each receive a Community Works Fund floor amount of $60,875 in the first year of the Agreement and an indexed amount in subsequent years at the same percentage and at the same time as indexation of CCBF funding that may be transferred by Canada to UBCM.
| Applicable Area of BC | Percentage allocated to each of the programs after taking floors into consideration | ||
|---|---|---|---|
| CWF | MVRF | SPF | |
| MVRD and member municipalities | 5% | 95% | N/A |
| Municipalities outside MVRD | 75% | N/A | 25% |
| Regional Districts outside MVRD | 75% | N/A | 25% |
Should UBCM receive additional CCBF funding over the term of the Agreement beyond the amount outlined in Keeping Canada's Economy and Jobs Growing Act, and Economic Action Plan 2013, the Oversight Committee may determine how these funds are distributed provided they are in accordance with the Terms and Conditions of this Agreement.
1.2 British Columbia and UBCM agrees to provide to Canada a table detailing the Ultimate Recipient allocations, and promptly provide to Canada updates to the table upon any revision to the allocations.
2. Delivery mechanism
2.1 Community Works Fund
The Community Works Fund (CWF) provides funding to Local Governments for Eligible Expenditures of Eligible Projects that are in alignment with the requirements of the Agreement and meet local priorities. Each Local Government is eligible to annually receive CWF, consisting of a floor amount and a per capita amount as set out in Section 1.
The Local Government to which CWF funding is allocated chooses which Eligible Projects that meet local priorities will be funded with CWF funding. In order to receive CWF funding, the Local Government must sign a Funding Agreement with UBCM.
2.2 Metro Vancouver Regional Fund
The Metro Vancouver Regional Fund (MVRF) pools a percentage of Metro Vancouver and its member municipalities' per-capita allocation as set out in Section 1 (allocation formula). In keeping with the Metro Vancouver Regional District (MVRD) request and as agreed to by the Parties, Eligible Expenditures of Eligible Projects funded with the MVRF allocation over the term of this Agreement must be regional transportation Eligible Projects proposed for funding by the South Coast British Columbia Transportation Authority (TransLink) and approved by the MVRD Board.
The MVRD must notify UBCM of the Eligible Projects that it has approved for funding, after which UBCM may provide funding to TransLink for those Eligible Projects. In order to receive MVRD funding, TransLink must sign a Funding Agreement with UBCM.
As per Metro Vancouver Regional District Board request, the GVRF program shall be reviewed in five years of the date the MVRF agreement between UBCM and TransLink is executed.
2.3 Strategic Priorities Fund
The Strategic Priorities Fund (SPF) provides an opportunity for Local Governments in those areas of the province outside the MVRD to access pooled, application based funding. The SPF provides funding for Eligible Expenditures of Eligible Projects that are in alignment with the requirements of this Agreement and are larger in scale, regional in impact, or innovative.
The Oversight Committee will set criteria and spending priorities for the SPF but will not select individual projects. The Oversight Committee may establish a management committee which will be responsible for approving projects for funding under the SPF, and considering scope changes to approved SPF projects.
In order to receive SPF funding, an Ultimate Recipient must sign a Funding Agreement with UBCM for the Eligible Project approved by a management committee.
3. Use and recording of funds
3.1 UBCM will ensure that any CCBF funding that may be transferred to it by Canada, Unspent Funds, and any interest earned thereon, are used solely in accordance with the terms and conditions set out in this Administrative Agreement.
3.2 UBCM will ensure that that any CCBF funding that may be transferred to it by Canada, Unspent Funds, and any interest earned thereon is used by Ultimate Recipients in accordance with this Administrative Agreement and specifically Schedule A (Ultimate Recipient Requirements).
3.3 Pending payment to Ultimate Recipients in accordance with the terms and conditions of this Administrative Agreement, UBCM will record into a separate and distinct account any CCBF funding it they may receive from Canada and any interest earned thereon.
3.4 Any CCBF funding that may be transferred by Canada to UBCM will be treated as federal funds with respect to other federal infrastructure programs.4. Administration expenses
Upon the review by the Oversight Committee and acceptance by Canada of a detailed business case, which must be submitted within one (1) year of the date of last signature of the Administrative Agreement, UBCM may apply a portion of any CCBF funding it may receive from Canada for administration expenses related to program delivery and implementation of this Administrative Agreement, including expenditures associated with communication activities such as public project announcements and signage.
5. Eligible project categories
Eligible Project categories under the CCBF include: highways; local roads and bridges; short-sea shipping; short-line rail; regional or local airports; broadband connectivity; public transit; drinking water; wastewater; solid waste; community energy systems; brownfield redevelopment; sports, cultural, recreational or tourism infrastructure; resilience; fire halls; and capacity building among Ultimate Recipients. Schedule B (Eligible Project Categories) provides further details regarding Eligible Project categories.
6. Eligible expenditures
Eligible Expenditures are those associated with: the acquiring, planning, designing, constructing, or renewal and rehabilitation of a tangible capital asset or natural asset; the strengthening of the ability of Local Governments to improve local and regional planning and asset management as well as joint federal communication activities and federal signage. Schedule C (Eligible and Ineligible Expenditures) sets out specific requirements for eligible and ineligible expenditures.
7. Reporting
British Columbia and UBCM will meet the reporting requirements set out in Schedule D (Program Reporting) and Schedule G (Housing Report).
8. Communications
This Administrative Agreement formalizes clear requirements to support federal communications objectives. Schedule E (Communications Protocol) sets out specific communications requirements, including:
- providing upfront project information on an annual basis for communications purposes;
- including the federal government in local project communications; and
- installing federal project signs, unless otherwise approved by Canada.
9. Asset management
Canada and British Columbia and UBCM agree that strengthening ultimate recipient capacity to develop and implement asset management best practices is integral to delivering community services in a socially, economically and environmentally sustainable manner. Further, Canada and British Columbia and UBCM agree to support development and implementation of asset management best practices by ultimate recipients during the term of the Agreement. Schedule F (Asset Management) provides more details on the approach agreed upon between Canada and British Columbia and UBCM.
Schedule A – Ultimate recipient requirements
Ultimate Recipients are required to:
- Be responsible for the completion of each Eligible Project in accordance with Schedule B (Eligible Project Categories) and Schedule C (Eligible and Ineligible Expenditures).
- Comply with all Ultimate Recipient requirements outlined in Schedule D (Program Reporting), Schedule E (Communications Protocol) and Schedule G (Housing Report).
- Continue to strengthen the development and implementation of asset management best practices over the course of the Agreement, in accordance with Schedule F.
- Invest, in a distinct account, CCBF funding it receives from UBCM in advance of it paying Eligible Expenditures.
- With respect to Contracts, award and manage all Contracts in accordance with their relevant policies and procedures and, if applicable, in accordance with the Agreement on Internal Trade and applicable international trade agreements, and all other applicable laws.
- Invest into Eligible Projects, any revenue that is generated from the sale, lease, encumbrance or other disposal of an asset resulting from an Eligible Project where such disposal takes place within five (5) years of the date of completion of the Eligible Project.
- Allow Canada and UBCM reasonable and timely access to all of its documentation, records and accounts and those of their respective agents or Third Parties related to the use of CCBF funding and Unspent Funds, and any interest earned thereon, and all other relevant information and documentation requested by Canada or its designated representatives for the purposes of audit, evaluation, and ensuring compliance with this Administrative Agreement.
- Keep proper and accurate accounts and records in respect of all Eligible Projects for at least six (6) years after completion of the Eligible Project and, upon reasonable notice, make them available to Canada and UBCM. Keep proper and accurate accounts and records relevant to the CCBF program for a period of at least six (6) years after the termination of this Administrative Agreement.
- Ensure their actions do not establish or be deemed to establish a partnership, joint venture, principal-agent relationship or employer-employee relationship in any way or for any purpose whatsoever between Canada and the Ultimate Recipient, or between Canada and a Third Party.
- Ensure that they do not represent themselves, including in any agreement with a Third Party, as a partner, employee or agent of Canada.
- Ensure that no current or former public servant or public office holder to whom any post-employment, ethics and conflict of interest legislation, guidelines, codes or policies of Canada applies will derive direct benefit from CCBF funding, Unspent Funds, and interest earned thereon, unless the provision or receipt of such benefits is in compliance with such legislation, guidelines, policies or codes.
- Ensure that they will not, at any time, hold the Government of Canada or British Columbia, its officers, servants, employees or agents responsible for any claims or losses of any kind that they, Third Parties or any other person or entity may suffer in relation to any matter related to CCBF funding or an Eligible Project and that they will, at all times, compensate the Government of Canada or British Columbia, its officers, servants, employees and agents for any claims or losses of any kind that any of them may suffer in relation to any matter related to CCBF funding or an Eligible Project.
- Ensure that they will not, at any time, hold UBCM or any of its officers, servants, employees or agents responsible for any claims or losses of any kind that they, Third Parties, or any other person or entity may suffer in relation to any matter related to CCBF funding or an Eligible Project and that they will, at all times, compensate UBCM and its officers, servants, employees and agents for any claims or losses of any kind that any of them may suffer in relation to any matter related to CCBF funding or an Eligible Project, except to the extent to which such claims or losses relate to the act of negligence of an officer, employee, or agent of UBCM in the performance of their duties.
- Agree that any CCBF funding received will be treated as federal funds for the purpose of other federal infrastructure programs.
- Complete, publish on its website and send the link to UBCM by March 31, 2025, for all communities with a 2021 Census population of 30,000 or more, a Housing Needs Assessment prepared in accordance with guidance provided by Canada. Ultimate Recipients that have completed Housing Needs Assessments after April 1, 2019 may submit their existing Housing Needs Assessment if it complies with the requirements for Housing Needs Assessments provided by Canada.
- Agree that the above requirements which, by their nature, should extend beyond the expiration or termination of this Administrative Agreement, will extend beyond such expiration or termination.
Schedule B – Eligible project categories
Eligible Projects include investments in Infrastructure for its construction, renewal or material enhancement in each of the following categories (as defined in the current program terms and conditions):
- Local roads and bridges – roads, bridges and active transportation infrastructure
- Highways – highway infrastructure
- Short-sea shipping – infrastructure related to the movement of cargo and passengers around the coast and on inland waterways, without directly crossing an ocean
- Short-line rail – railway related infrastructure for carriage of passengers or freight
- Regional and local airports – airport-related infrastructure (excludes the National Airport System)
- Broadband connectivity – infrastructure that provides internet access to residents, businesses, and/or institutions in Canadian communities
- Public transit – infrastructure which supports a shared passenger transport system which is available for public use
- Drinking water – infrastructure that supports drinking water conservation, collection, treatment and distribution systems
- Wastewater – infrastructure that supports wastewater and storm water collection, treatment and management systems
- Solid waste – infrastructure that supports solid waste management systems including the collection, diversion and disposal of recyclables, compostable materials and garbage
- Community energy systems – infrastructure that generates or increases the efficient usage of energy
- Brownfield Redevelopment - remediation or decontamination and redevelopment of a brownfield site within municipal boundaries, where the redevelopment includes:
- the construction of public infrastructure as identified in the context of any other category under the Canada Community-Building Fund, and/or;
- the construction of local government public parks and publicly-owned social housing.
- Sport Infrastructure – amateur sport infrastructure (excludes facilities, including arenas, which would be used as the home of professional sports teams)
- Recreational Infrastructure – recreational facilities or networks
- Cultural Infrastructure – infrastructure that supports arts, humanities, and heritage
- Tourism Infrastructure – infrastructure that attract travelers for recreation, leisure, business or other purposes
- Resilience – Infrastructure and systems that protect and strengthen the resilience of communities and withstand and sustain service in the face of climate change, natural disasters and extreme weather events.
- Fire halls – fire halls and fire station infrastructure – including fire trucks
- Capacity building - includes investments related to strengthening the ability of municipalities to develop long-term planning practices including: capital investment plans, integrated community sustainability plans, integrated regional plans, housing needs assessments, and/or asset management plans, related to strengthening the ability of recipients to develop long-term planning practices.
Note: Investments in health infrastructure (hospitals, convalescent and long-term senior centres) are not eligible.
Schedule C – Eligible and ineligible expenditures
1. Eligible expenditures
1.1 Eligible Expenditures of Ultimate Recipients will be limited to the following:
- the expenditures associated with acquiring, planning, designing, constructing or renewal and rehabilitation of a tangible capital asset and any related debt financing charges specifically identified with that asset;
- for capacity building category only, the expenditures related to strengthening the ability of Local Governments to improve local and regional planning including capital investment plans, integrated community sustainability plans, integrated regional plans, housing needs assessments, and/or asset management plans. The expenditures could include developing and implementing:
- studies, strategies, or systems related to asset management, which may include software acquisition and implementation;
- studies, strategies, or systems related to housing or land use, including Housing Needs Assessments;
- training directly related to asset management planning; and
- long-term infrastructure plans.
- the expenditures directly associated with joint federal communication activities and with federal project signage.
1.2 Employee and Equipment Costs: The incremental costs of the Ultimate Recipient's employees or leasing of equipment may be included as Eligible Expenditures under the following conditions:
- the Ultimate Recipient is able to demonstrate that it is not economically feasible to tender a Contract;
- the employee or equipment is engaged directly in respect of the work that would have been the subject of the Contract; and,
- the arrangement is approved in advance and in writing by UBCM.
1.3 Administration expenses of British Columbia and UBCM related to program delivery and implementation of this Administrative Agreement, in accordance with Section 5 (Administration Expenses) of Annex B (Terms and Conditions).
2. Ineligible expenditures
The following are deemed Ineligible Expenditures:
- project expenditures incurred before April 1, 2005;
- project expenditures incurred before April 1, 2014 for the following investment categories:
- highways;
- regional and local airports;
- short-line rail;
- short-sea shipping;
- disaster mitigation;
- broadband connectivity;
- brownfield redevelopment;
- cultural infrastructure;
- tourism infrastructure;
- sport infrastructure; and
- recreational infrastructure.
- project expenditures incurred before April 1, 2021 for the following investment category:
- fire halls
- the cost of leasing of equipment by the Ultimate Recipient, any overhead costs, including salaries and other employment benefits of any employees of the Ultimate Recipient, its direct or indirect operating or administrative costs of Ultimate Recipients, and more specifically its costs related to planning, engineering, architecture, supervision, management and other activities normally carried out by its staff, except in accordance with Eligible Expenditures above;
- taxes for which the Ultimate Recipient is eligible for a tax rebate and all other costs eligible for rebates;
- purchase of land or any interest therein, and related costs;
- legal fees;
- routine repair or maintenance costs.; and
- costs associated with healthcare infrastructure or assets.
Schedule D – Program reporting
Program reporting requirements under the CCBF consist of a letter of intent, a project list, an audited financial report and an outcomes report, all of which will be submitted to Canada for review and acceptance. The reporting year is from January 1 to December 31. In addition to overall program reporting, specific housing reporting obligations are described in Schedule G (Housing Report).
1. Statement of priorities and letter of intent
At the outset of the reporting year, Canada will provide to British Columbia and UBCM a Statement of Priorities by April 30 of each year. Prior to this date, Canada will share the draft Statement of Priorities with British Columbia and UBCM, through the oversight committee, for consultation purposes and will take into consideration suggestions to align priorities. British Columbia and UBCM will provide to Canada by May 31 of each year a letter of intent indicating how CCBF funding received from Canada will address priorities and challenges in their jurisdiction and actions they will take to improve housing outcomes. Canada will review and seek to accept the letter intent by June 30 of each year.
2. Project list
British Columbia and UBCM will maintain, and provide to Canada a project list, as available but at minimum by September 30 of each year, containing the following elements: unique project identifier, Ultimate Recipient, project title, project description, investment category, project start date, project end date, geo-location, total project cost, CCBF funding spent, output indicator, housing indicator (if applicable). A template will be provided by Canada.
3. Audited financial report
By September 30 of each year, UBCM will provide to Canada a financial report in an electronic format deemed acceptable by Canada consisting of the following:
3.1 Financial report table
The financial report table will be submitted in accordance with the following template.
| Annual Report Financial Table | Annual |
Cumulative |
|---|---|---|
20xx - 20xx |
2024 - 20xx |
|
British Columbia and UBCM in aggregate |
||
Opening BalanceFootnote 1 |
$xxx.xx |
|
Received from Canada |
$xxx.xx |
$xxx.xx |
Interest Earned |
$xxx.xx |
$xxx.xx |
Administrative Cost |
($xxx.xx) |
($xxx.xx) |
Transferred to Local Governments |
($xxx.xx) |
($xxx.xx) |
Closing Balance of Unspent Funds |
$xxx.xx |
|
Ultimate Recipients in aggregate |
||
Opening BalanceFootnote 2 |
$xxx.xx |
|
Received from British Columbia and UBCM |
$xxx.xx |
$xxx.xx |
Interest Earned |
$xxx.xx |
$xxx.xx |
Spent on Eligible Projects |
($xxx.xx) |
($xxx.xx) |
Closing Balance of Unspent Funds |
$xxx.xx |
|
3.2 Independent audit or audit based attestation
UBCM will provide an independent audit opinion, or an attestation based on an independent audit and signed by a senior official designated in writing by UBCM, as to:
- the accuracy of the information submitted in the Financial Report Table; and
- that CCBF funding and Unspent Funds, and any interest earned thereon, were expended for the purposes intended.
4. Housing report
By September of 30 each year, British Columbia and UBCM will provide to Canada a report on housing as outlined in Schedule G (Housing Report).
5. Outcomes report
By March 31 of each year, British Columbia and UBCM will provide to Canada an outcomes report that will outline the following program benefits:
- beneficial impacts on communities of completed Eligible Projects, supported by specific outcomes examples in communities;
- the impact of CCBF as a predictable source of funding;
- progress made on improving Local Government planning and asset management, including development or update of Housing Needs Assessments; and
- a description of how CCBF funding has alleviated housing pressures tied to infrastructure gaps and contributed to housing supply and affordability outcomes (further details on this requirement may be found in Schedule G – Housing Report).
The outcomes report will present a narrative on how each program benefit is being met. A template and guidance document will be provided by Canada.
Schedule E – Communications protocol
In support of transparency and accountability of the CCBF, the following communications protocol will apply to all communications activities undertaken regarding any CCBF funding and will apply to the Parties and Ultimate Recipients. Communicating to Canadians on the use of CCBF funding is clearly linked with our joint accountability to Canadians. Compliance with this protocol will inform the timing and flow of any CCBF funding and is critical to meeting our joint commitment to transparency.
1. Purpose
1.1 The Communications Protocol applies to all communications activities related to any CCBF funding, including annual allocations and the identification and communication of projects under this Administrative Agreement. Communications activities may include, but are not limited to: public or media events, news releases, reports, digital and social media products, project signs, digital signs, publications, success stories and vignettes, photo compilations, videos, advertising campaigns, awareness campaigns, editorials, awards programs, and multi-media products.
1.2 Through collaboration, Canada, British Columbia and UBCM agree to work to ensure consistency in the communications activities meant for the public. This will include the importance of managing the delivery of communications activities based on the principle of transparent and open discussion.
1.3 Failure by British Columbia, UBCM or its Ultimate Recipient to adhere to this communication protocol may affect the timing and flow of any CCBF funding that may be transferred by Canada.
2. Joint communications approach
2.1 British Columbia and UBCM agree to work in collaboration with Canada to develop a joint communications approach to ensure visibility for the program, the provision of upfront project information and planned communications activities throughout the year.
Canada will provide a “Communications Approach” template to be completed by British Columbia and UBCM. This approach will then be reviewed and approved by Canada as well as British Columbia and UBCM.
This joint communications approach will have the objective of ensuring that proactive communications activities are undertaken each year to communicate the annual allocations and key projects, as identified in the communications approach, located in both large and small communities by using a wide range of communications tools to ensure local visibility.
To accomplish this, Canada, British Columbia and UBCM agree to establish a communications subcommittee that will meet biannually. This committee will review and approve a communications plan at the beginning of each year.
2.2 Canada, British Columbia and UBCM will work together on the initial annual joint communications approach, which will be finalized and approved by Canada's Co-Chair and British Columbia and UBCM agree that achievements under the joint communications approaches will be reported to the Oversight Committee once a year.
2.3 Through the communications subcommittee, British Columbia and UBCM agree to assess, with Canada, the effectiveness of communications approaches on an annual basis and, as required, update and modify the joint communications approach, as required. Any modifications will be brought to Canada's Co-Chair, British Columbia's Co-Chair and UBCM's Co-Chair, as appropriate for approval.
2.4 If informed of a communications opportunity (ex. milestone event, news release) by an Ultimate Recipient, Canada, British Columbia and UBCM agree to share information promptly and coordinate participation in alignment with section 4.3, 4.5 and 5.2 of this communications protocol.
2.5 Canada, British Columbia and UBCM agree to ensure the timely sharing of information, products (ex. news releases, media advisories), and approvals in support of communications delivery.
3. Inform Canada on allocation and intended use of CCBF funding for communications planning purposes
3.1 British Columbia and UBCM to provide to Canada upfront information on planned Eligible Projects and Eligible Projects in progress on an annual basis, prior to the construction season. Canada, British Columbia and UBCM will each agree, in this joint communications approach, on the date this information will be provided. Through the creation of a sub-committee, Canada, British Columbia and UBCM will be required to enact a communications approach that will be assessed bi-annually through the sub-committee mechanism.
In this agreement the information will include, at a minimum:
- Ultimate Recipient name; Eligible Project name; Eligible Project category, a brief but meaningful Eligible Project description; expected project outcomes including housing (if applicable); federal contribution; anticipated start date; anticipated end date; and a status indicator: not started, underway, completed.
Canada will link to the UBCM's CCBF website where this information will be accessible to the general public.
3.2 British Columbia and UBCM agree that the above information will be delivered to Canada in an electronic format deemed acceptable by Canada.
3.3 Canada, British Columbia and UBCM each agree that their joint communications approach will ensure the most up-to-date Eligible Project information is available to Canada to support media events and announcements (see 4.2 for full definition) for Eligible Projects.
4. Announcements and media events for eligible projects
4.1 At Canada's request, Canada, British Columbia and UBCM agree to coordinate an announcement regarding annual allocations of CCBF funding.
4.2 Media events and announcements include, but are not limited to: news conferences, public announcements, and the issuing of news releases to communicate funding of projects or key milestones (e.g. ground breaking ceremonies, completions).
4.3 Key milestones events and announcements (such as ground breaking ceremonies and grand openings) may also be marked by media events and announcements, news releases, or through other communications activities. Ultimate recipients, Canada, British Columbia and UBCM will have equal visibility through quotes and will follow the Table of Precedence for Canada.
4.4 Media events and announcements related to Eligible Projects will not occur without the prior knowledge and agreement of British Columbia and UBCM, as appropriate, Canada and the Ultimate Recipient.
4.5 The requester of a media event or an announcement will provide at least 15 working days' notice to other parties of their intention to undertake such an event or announcement. An event will take place at a mutually agreed date and location. British Columbia and UBCM, and, as appropriate, Canada and the Ultimate Recipient will have the opportunity to participate in such events through a designated representative. If communications is proposed through the issuing of a news release (with no supporting event), Canada requires at least 15 working days' notice and 5 working days with the draft news release to secure approvals and confirm the federal representative's quote.
4.6 For media events, each participant will choose its own designated representative. UBCM and Ultimate Recipients are responsible for coordinating all onsite logistics.
4.7 British Columbia and UBCM shall not unreasonably delay the announcement of opportunities identified in annual communications plans that have been pre-approved in advance.
4.8 The conduct of all joint media events, announcements for project funding, and supporting communications materials (ex. News releases, media advisories) will follow the Table of Precedence for Canada.
4.9 All joint communications material related to media events and announcements must be approved by Canada and recognize the funding of the parties.
4.10 All joint communications material for funding announcements must reflect Canada's Policy on Official Languages and the Policy on Communications and Federal Identity.
4.11 Canada, British Columbia and UBCM and Ultimate Recipients agree to ensure equal visibility in all communications activities.
5. Program communications
5.1 Canada, British Columbia, UBCM and Ultimate Recipients may include messaging in their own communications products and activities with regard to the CCBF.
5.2 The party undertaking these activities will recognize the funding of all contributors.
5.3 The conduct of all joint events and delivery of supporting communications materials (ex. News releases) that support program communications (ex. Such as intake launches) will follow the Table of Precedence for Canada.
5.4 Canada, British Columbia and UBCM agree that they will not unreasonably restrict the other parties from using, for their own purposes, public communications products related to the CCBF prepared by Canada, British Columbia and UBCM or Ultimate Recipients, or, if web-based, from linking to it.
5.5 Notwithstanding Section 4 of Schedule E (Communications Protocol), Canada retains the right to meet its obligations to communicate to Canadians about the CCBF and the use of funding.
6. Operational communications
6.1 British Columbia, UBCM or the Ultimate Recipient is solely responsible for operational communications with respect to Eligible Projects, including but not limited to, calls for tender, construction, and public safety notices. Operational communications as described above are not subject to the federal official language policy.
6.2 Canada does not need to be informed on operational communications. However, such products should include, where appropriate, the following statement, “This project is funded in part by the Government of Canada” or “This project is funded by the Government of Canada”, as applicable.
6.3 British Columbia, UBCM and the Ultimate Recipient will share information as available with Canada should significant emerging media or stakeholder issues relating to an Eligible Project arise. Canada, British Columbia and UBCM will advise Ultimate Recipients, when appropriate, about media inquiries received concerning an Eligible Project.
7. Communicating success stories
7.1 British Columbia and UBCM to facilitate communications between Canada and Ultimate Recipients for the purposes of collaborating on communications activities and products including, but not limited to Eligible Project success stories, including the positive impacts on housing, Eligible Project vignettes, and Eligible Project start-to-finish features.
8. Advertising campaigns
8.1 Canada, British Columbia, UBCM or an Ultimate Recipient may, at their own cost, organize an advertising or public information campaign related to the CCBF or Eligible Projects. However, such a campaign must respect the provisions of this Administrative Agreement. In the event of such a campaign, the sponsoring party or Ultimate Recipient agrees to inform the other parties of its intention, and to inform them no less than 21 working days prior to the campaign launch.
9. Digital Communications, websites and webpages
9.1 Where British Columbia and UBCM produce social media content to provide visibility to CCBF programs or projects, they shall @mention the relevant Housing, Infrastructure and Communities Canada official social media account.
9.2 Where a website or webpage is created to promote or communicate progress on an Eligible Project or Projects, it must recognize federal funding through the use of a digital sign or through the use of the Canada wordmark and the following wording, “This project is funded in part by the Government of Canada” or “This project is funded by the Government of Canada”, as applicable. The Canada wordmark or digital sign must link to Canada's website. The guidelines for how this recognition is to appear and language requirements are published on Canada's website: Infrastructure project signage.
10. Project signage
10.1 Unless otherwise approved by Canada, British Columbia, UBCM or Ultimate Recipients will install a federal sign to recognize federal funding at Eligible Project site(s). Federal sign design, content, and installation guidelines will be provided by Canada and included in the joint communications approach.
10.2 Where British Columbia, UBCM or an Ultimate Recipient decides to install a sign, a permanent plaque or other suitable marker recognizing their contribution with respect to an Eligible Project, it must recognize the federal contribution to the Eligible Project(s) and be approved by Canada.
10.3 British Columbia, UBCM or the Ultimate Recipient is responsible for the production and installation of Eligible Project signage, or as otherwise agreed upon.
10.4 British Columbia and UBCM to inform Canada of signage installations on a basis mutually agreed upon in the joint communications approaches.
11. Communication costs
11.1 The eligibility of costs related to communication activities that provide public information on this Administrative Agreement will be subject to Schedule C (Eligible and Ineligible Expenditures).
Schedule F – Asset management
Canada, British Columbia and UBCM agree that the measures contained in the Previous Agreements to create and foster a culture of asset management planning were effective in increasing the capacity of the diverse range of Ultimate Recipients in British Columbia and UBCM to enhance their community's sustainability.
Under the previous Agreement (2014-2024), local governments in BC demonstrated a commitment to improving asset management practices within their respective communities. As awareness and knowledge has grown, asset management practices and culture has matured. However, as noted in the 2022 Status of Asset Management in BC Report, while moving in the right direction, there remains significant gaps and priority areas where local governments need to improve if they are to realize the full benefits of asset management.
Using the results from the 2022 Status of Asset Management in BC Report as a guide, the Oversight Committee will develop and approve Asset Management Commitments, over the duration of this Agreement for ultimate recipients, consistent with the Asset Management for Sustainable Service Delivery: A BC Framework. Asset Management BC will be asked to provide expertise and input where appropriate.
All Ultimate Recipients will be required to meet the Asset Management Commitments. Asset Management Commitments may vary depending on whether the Ultimate Recipient is; a Local Government, a non–local government entity, Translink, and/or BC Transit. Asset Management Commitments will focus on strengthening asset management capacity over the term of the Agreement while continuing to recognize the varying capacities of Ultimate Recipients and the range of ongoing asset management activities.
The Oversight Committee will consider Asset Management Commitments under the following areas;
- Reporting on continuous improvement of Asset Management practices over the duration of the Agreement, including reporting through the Ministry of Municipal Affairs Local Government Data Entry (LGDE) System,
- Development and implementation of Long-term Financial Plans
- Ongoing Asset Management education and training, and
- Implementing asset management performance measurement.
Schedule G – Housing Report
1. Housing Needs Assessments
1.1 By March 31, 2025, or as otherwise agreed upon by Canada and British Columbia, municipalities with a 2021 Census population of 30,000 or more are required to complete and make available to Canada a Housing Needs Assessment (HNA) prepared in accordance with provincial legislation and additional details provided, as agreed to by Canada and British Columbia, which together align with the information requirements, spirit and intent of the federal Housing Needs Assessment template and the guidance document.
1.2 HNAs should be used by British Columbia and UBCM in preparing the Project-Level Housing Report and the Housing Narrative in the CCBF Outcomes Report in order to identify housing pressures related to infrastructure. HNAs should also be used by municipalities to prioritize infrastructure projects that support increased housing supply where it makes sense to do so.
1.3 HNAs must be made publicly available on the municipal website and municipalities are to provide links to the page where the HNAs are posted to Canada for all Ultimate Recipients in their jurisdiction that have a 2021 Census population of 30,000 or more.
1.4 A separate HNA Guidance Document has been provided by Canada.
2. Project-level Housing Report
By September 30 of each year, British Columbia and UBCM will provide Canada a Housing Report in an electronic format deemed acceptable by Canada consisting of the following:
2.1 Methodology
British Columbia and UBCM will provide a description of the process used to collect data and information presented in the Housing Report. The methodology section should include the following information:
- Scope of the report and related rationale.
- Reporting process used to collect data from Ultimate Recipients.
- Identification of baseline data and other data sets used for the purposes of the report and which data has been excluded.
- How performance indicators were assessed in British Columbia.
2.2 Ultimate Recipients Identified for Project-Level Reporting
Criteria for Project-Level Reporting
Municipalities with a population of 30,000 or more, outside of the Metro Vancouver Region, that have housing pressures that can be addressed through closing infrastructure gaps or building capacity where it makes sense to do so, must:
- be included in Table 1 (below); and,
- provide project-level data on housing requirements to British Columbia and UBCM, for inclusion in the Housing Report that will be submitted by British Columbia and UBCM to Canada.
HNA and project-level reporting requirements can also be applied to other municipalities as agreed to by Canada, British Columbia and UBCM. Municipalities that do not meet these criteria may additionally be included at the discretion of British Columbia and UBCM, but are not required by Canada to include project-level data in the annual Housing Report.
British Columbia and UBCM will be expected to summarize project-level information from the Ultimate Recipients identified by the above criteria to report to Canada annually.
The following table (Table 1) is to be used as a template to identify Ultimate Recipients required to provide project-level reporting and to identify housing pressures related to infrastructure needs. Housing pressures should be consistent with needs and pressures identified by Ultimate Recipients in their HNAs. British Columbia and UBCM will provide an aggregate of this table to Canada in their annual Housing Report.
| Ultimate Recipient | Project Level Reporting Criteria |
Key Infrastructure-Related Housing Pressures |
|---|---|---|
Name of the Local Government |
Identify which criteria as noted above applies |
Identify key housing gaps and needs that are related to Infrastructure |
2.3 Project-Level Housing Outcomes
For Municipalities required to provide project-level reporting, British Columbia and UBCM are required to collect project-level data on housing outcomes and to complete the table below (Table 2) on an annual basis.
Table 2 is intended to link the housing pressures identified in Table 1 and in HNAs with outcomes supported by CCBF projects that can help Ultimate Recipients to address their specific housing pressures. More specifically, Table 2 is to be completed by Ultimate Recipients outlined in Section 1.2. It will include a subset of the projects from the above project list and this subset represents projects with housing outcomes.
| Project ID | Local Government |
Project Title |
Project Description |
Investment Category |
Housing Outcomes and Indicators |
|---|---|---|---|---|---|
As provided in program reporting (Schedule D) |
As provided in Table 1 |
As provided in program reporting (Schedule D) |
Provide a brief description of the project |
Indicate which CCBF category the project falls under |
Identify key housing outcomes and indicators (section 2.3) that will be used to measure success. |
2.2.1 Housing outcome indicators
For each of the projects listed in Table 2, British Columbia and UBCM shall report on the following core indicators, as relevant to each investment category.
- # of housing units supported or preserved; and
- # of affordable housing units supported or preserved.
Units enabled is a measure of increased capacity for potential housing development as a result of the infrastructure investment made and, in some cases, where CCBF funding contributed directly to housing development (e.g., building social housing as part of brownfield remediation category, may include new units directly supported by CCBF funding).
3. Housing narrative in the CCBF Outcomes Report
By March 31st each year, British Columbia and UBCM shall provide Canada with a narrative report on program-level housing outcomes. This narrative report will be aligned with and incorporated into the annual CCBF Outcomes Report.
The housing narrative should outline how CCBF has supported housing supply and affordability pressures within British Columbia and UBCM's jurisdiction, over the reporting period, and measures taken between British Columbia, UBCM and Ultimate Recipients to improve housing supply and improve housing affordability for Canadians. It should also align with identified needs within Ultimate Recipients Housing Needs Assessments once they have been developed.
Further, British Columbia and UBCM must include in their Outcomes Report a narrative assessment of measures they have taken to improve housing outcomes through CCBF funded infrastructure projects. This should include:
- How Ultimate Recipients have prioritized specific infrastructure investments, where it made sense to do so, that support an increased supply of housing (e.g., upgrading pipes to support densification rather than sprawl, or remediating a brownfield site that could then be used for affordable housing);
- How Ultimate Recipients are utilizing CCBF funding to build local capacity for sound land use and development planning (e.g., through the capacity building category).
- Any measures taken to preserve and/or increase supply and mix of affordable housing (e.g., minimizing displacement, making land available for non-market housing, minimum affordability requirements for private developers); and
This housing narrative must also include responses to the following questions:
- How many or what percentage of projects from the total CCBF project list contribute to an increase in housing supply and how many new housing units were supported (as outlined in 2.3.1)?
- What percentage of total new housing units supported or preserved are affordable?
- How many communities have published a new Housing Needs Assessment or an updated one within the last 5 years?
For further information and details on the housing narrative portion of the Outcomes Report please refer to the Housing Report Template and Guidance document.
4. Assessment of the Housing Reports and compliance
4.1 Assessment of Housing Reports
Both the project-level housing report and the housing narrative on program-level housing outcomes will be assessed against the Government of Canada's Evaluation Framework as well as HNAs.
4.2 Compliance
Failure by British Columbia, UBCM or its Ultimate Recipient to adhere to this Schedule may affect the timing and flow of any CCBF funding that may be transferred by Canada.
Repeated or sustained failures to comply with the terms of this Schedule could result in downward adjustment of allocations for British Columbia, UBCM or Ultimate Recipient for future Housing, Infrastructure and Communities Canada programs.
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